Patient Support Operations Manager overseeing clinic operations, ensuring patient care and regulatory compliance at Montu, a cannabis-based medicines company.
Responsibilities
Supervising, mentoring, and supporting the Patient Support Coordinator team to ensure the smooth day-to-day running of clinic operations
Overseeing recruitment, onboarding, and training of new staff while conducting regular team meetings and performance reviews
Overseeing the delivery of a responsive, respectful, and efficient patient support service, ensuring all interactions meet internal quality standards and regulatory expectations
Ensuring timely handling of appointment bookings, follow-ups, prescription queries, clinical escalations, and complaints
Conducting regular quality audits (e.g. call monitoring, patient feedback reviews) to identify training needs and service improvements
Monitoring and addressing significant events, incidents, and patient complaints in collaboration with the Head of Governance
Ensuring patient queries are resolved promptly and effectively, while working with the wider team to collect feedback and identify opportunities for improvement
Supporting clinicians with operational and administrative tasks to maintain high standards of patient care
Ensuring adherence to company policies, SOPs, and regulatory requirements, while proactively liaising with the tech support and product teams to address any technical issues
Working closely with the leadership team to identify and implement innovative service improvement initiatives, measuring their impact on clinic performance
Attending work-related meetings as required and maintaining all mandatory training and familiarity with company policies and SOPs
Requirements
Demonstrable experience in healthcare management or a similar leadership role
Experience in a highly regulated industry and following policies and SOPs
Proven ability to lead and develop teams
High level of IT proficiency, including familiarity with electronic health records
Excellent attention to detail and organisational skills
Strong communication skills and ability to work under pressure
Benefits
Competitive salary
25 days holiday (rising to 27 days after one year & 30 after 2 years service) + bank holidays
5% matched pension
Cycle-to-work scheme
Opportunities for development and growth
A dynamic and supportive work environment
Job title
Patient Support Operations Manager – Digital Clinic
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