Hybrid Litigation Legal Assistant – Hybrid

at Merchant & Gould P.C.

• Job title: Litigation Legal Assistant – Hybrid
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $70,000 - $85,000 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, New York City, United States

About the role

• Litigation Legal Assistant providing administrative support to attorneys at Merchant & Gould. Handling invoicing, client management, and document preparation in a hybrid role in NYC.

Responsibilities

• Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice.
• Responsible for working with our clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures.
• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing.
• Monitoring case budgets and applying those budgets to monthly invoices.
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.
• Proofread client and court documents.
• Open and maintain new client and matter files.
• Manage attorneys’ docket; communicate deadlines to team.
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested.
• Prepare for and electronically file pleadings with the Court, and service of same.
• Make necessary arrangements for depositions.
• Assist team in preparation for out-of-town depositions and trial.
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices.
• Processes incoming vendor invoices for payment.
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested.

Requirements

• Four to five years litigation experience.
• Obtain and maintain a working knowledge of attorneys’ areas of practice and familiarity with legal terminology, current court rules, and procedures.
• Obtain and maintain a working knowledge of M&G systems, policies and procedures.
• Attend and complete additional specific training as needed.
• Possess excellent computer skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat), 3E and other software specific to the firm and the litigation group.
• Must possess positive, upbeat attitude and ability to stay calm under pressure.
• Must be a team player.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to work at high level of mental effort while handling multiple tasks.
• Ability to concentrate on details.
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
• Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff.

Benefits

• a competitive salary
• a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.