Hybrid Junior Corporate Event Planner

at Prowess Consulting LLC

• Job title: Junior Corporate Event Planner
• Job type: Full Time
• Experience level: Junior
• Salary: $75,000 - $92,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Redmond, United States

About the role

• Junior Event Planner role at Prowess Consulting managing corporate event planning for an enterprise client in the tech industry. Supporting in-person and hybrid events with logistical coordination and stakeholder engagement.

Responsibilities

• Define and drive fiscal year event strategy for interoperability event programs, which provide a collaborative environment for developers to build interoperable solutions
• Ensure interoperability event initiatives align with broader organization and company objectives around compliance and interoperability
• Identify trends and risks per Support insights and metrics and event customer engagements
• Internal and external stakeholder engagement: Establish connections and trust and collaborate with key internal and external partners.
• Create event reports and communications (pre and post event): Update and present slides for monthly and quarterly syncs with corporate vice presidents (CVPs) (senior leadership team [SLT] and stakeholder reports)
• Develop and coordinate end-of-event reports that contain event images, a wrap-up of activities, issues encountered, sessions delivered, etc.
• Participate in weekly/bi-weekly syncs with event stakeholders and Support; regular syncs with budget champion and other primary teams
• Collaborate closely and maintain regular communication with regional subsidiaries (mainly across Asia and Africa) to ensure efficient and successful execution of event and project objectives
• Lead both onsite and virtual events by driving communications (internal and customer-facing) and all logistics (registration, food and beverage, printing, pre-event, day of, and post-event activities, etc.)
• Manage event timelines, agendas, and schedules
• Manage facility coordination (room reservations, communications, confirmations, etc.)
• Manage speaker, attendee, and stakeholder coordination, communication, and deliverables
• Manage event registration and related reporting
• Manage event budgets and related reporting
• During events, manage attendees (internal and external), meeting space, registrations, meals, materials, giveaways, etc.
• Coordinate and update attendee-facing materials (invitations, logos, surveys, registration forms, PowerPoint templates, etc.)
• Develop event SharePoint sites and Teams channels to inform internal and external groups
• Lead the creation and development of content and talk track for a director-level keynote session
• Manage public event website and all content in GitHub (videos, slides, etc.)
• Manage internal SharePoint site and keep it organized and maintained with the latest event information (workbacks, agendas, presentations, reports, etc.)

Requirements

• At least one (1) and no more than four (4) years’ experience helping to plan corporate events
• Bachelor’s degree or higher
• Must be comfortable communicating directly with Corp or Exec level VPs
• Be comfortable with ambiguous requirements in a fast-paced environment – taking ownership of event details and logistics and responding to last minute requests
• Ability to understand basic technical concepts to effectively communicate with broader team, to author relevant and interesting external communications
• Familiarity with Microsoft Office products including SharePoint and Excel
• Proficient in developing public, customer facing, written communications as well as professional communication to various levels of management relating to event activities
• Strong coordination and collaboration skills with fundamental project management comprehension
• Highly organized
• Attention to detail and follow-though. Fast reaction to immediate issues with quick escalation and clear communication.

Benefits

• health insurance
• flexible spending account
• life and disability insurance
• paid time off
• retirement plan investing