About the role

Administrative Analyst focusing on logistics and organization of corporate events at BP. Involved in project planning, monitoring controls, and providing administrative support.

Responsibilities

Perform administrative activities, analyzing control systems and general administrative methods; plan, organize and control project workflows.
Support the analysis and control of the area’s administrative procedures, handling various administrative matters and providing general support across departments by executing routines and processes and maintaining the project’s administrative controls.
Monitor and carry out controls by reviewing contracts, tracking administrative actions and related procedures performed or to be performed; prepare and distribute management reports under guidance, ensuring deadlines are met according to project schedules.
Support managerial and/or supervisor decision-making by creating reports and process-tracking spreadsheets; prepare, under guidance, reports and controls for clarification and follow-up.
Perform queries in specific systems to obtain and provide information to clients, employees and managers, making records when necessary.
Track area indicators, analyze figures and overall costs, verify expenditures and generate reports for analysis and decision-making.

EDUCATION: Bachelor’s degree in Administration, Tourism, Public Relations or Communication.
EXPERIENCE: Minimum of 1 year preferred in administrative work, logistics and event organization, including responsibility for managing project air travel and per diems. Responsible for supervising event organization, checking schedules, validating locations, and confirming suitability for requirements. Must coordinate with G7 hospitals and partner institutions to ensure the organization and execution of corporate events efficiently.
SPECIFIC KNOWLEDGE: Intermediate MS Office, intermediate Excel, experience creating and monitoring planners.

Transportation allowance
Meal allowance
On-site cafeteria
Medical coverage
Dental coverage
Childcare assistance
Total Pass: A benefits platform that provides access to gyms and studios in various modalities for employees and dependents.
Viva 365: Programs and initiatives covering the five areas of health — emotional, intellectual, physical, social and financial.
Women’s health programs (pregnancy follow-up and family planning), ergonomics initiatives and workplace exercise, SESC partnership – Well‑Being programming, employee space, running and walking events.
PAP (Personal Support Program) - a communication channel staffed by a broad team of specialists (psychologists, social workers, lawyers, educators, nutritionists, physiotherapists, physical education instructors, financial consultants and pet consultants).
Employee Health Center - telemedicine services, urgent care and appointment scheduling exclusive to employees, with general practitioners, psychologists, physiotherapists and acupuncture available within BP.
Health Professional Day: May 12 is considered a holiday for the category; employees who work on this date are entitled to compensation according to criteria defined in the Collective Bargaining Agreement.
Agreements and partnerships: Discounts with establishments across various segments; see the updated list on Workplace, our internal communication channel.