Hybrid Facilities Project Manager

at Mindful Support Services

• Job title: Facilities Project Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $70,000 - $85,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Dallas, United States

About the role

• Facilities Project Manager overseeing project management and vendor relations for new therapy office launches. Focusing on design themes and coordination across multiple states and projects.

Responsibilities

• Manage all facets of launching new locations projects; space planning, vendor management & communication, asset procurement, and coordinating with key players to ensure smooth project execution.
• Travel regionally throughout Texas and to other states as needed to oversee new projects, conduct site visits, and ensure project standards are met.
• Manage vendor and contractor relationships, holding them accountable to project scope, budget, and timeline.
• Develop and implement cohesive design themes for new office locations by meticulously selecting furniture, art, and décor that align with the company's aesthetic standards and project goals.
• Manage the delivery and installation of furniture and decor; coordinate with team and install/build as needed.
• Provide ongoing support to existing Texas locations, including site visits, vendor management, and coordination of facility improvements or repairs.
• Create and maintain documentation for build-out processes and a Specification Book for furniture, décor, paint, and carpet selections.
• Work with Facilities – Operations leadership to establish estimated budgets for new location buildouts based on previous buildouts and purchasing costs.
• Work directly with the Real Estate Asset Manager and brand stakeholders to establish high level aesthetic themes and design choices for new locations.
• Track and report expenses for new location buildouts compared to estimated budget to Real Estate Asset Manager and other members of the Senior Leadership team.
• Write and distribute documentation for policies and procedures relating to new location launches – including updating brand standard design catalogues and processes for Office Managers to enforce.
• Use appropriate software such as PowerPoint, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders.

Requirements

• Bachelor's degree and 3-4 years of related experience and/or training; or equivalent combination of education and experience.
• 3-4 years of experience in project management or construction management.
• Proven multi-project management abilities, overseeing budget and timelines.
• Discreet, tactful, emotionally intelligent with highly collaborative interpersonal skills.
• Previously demonstrated ability to communicate effectively with vendors from various industries (i.e., construction, IT, design, architecture, etc.).
• Strong organizational skills such as scheduling and record-keeping.
• Monitoring and providing updates on project progress to team members and partners.
• Ability to be flexible, and pivot quickly based on the needs of the business.
• Expert proficiency in Microsoft Office is required.
• Excellent written and verbal skills with razor-sharp accuracy and thoroughness in completing all tasks.
• Ability to work autonomously, with minimal supervision, manage your time responsibly and be accountable for meeting project deadlines.
• Passionate about design, attention to detail, communication, and client service.
• Personal vehicle is required for travel to and from various office locations; mileage for business use is reimbursable.

Benefits

• 75% employer covered Health, Dental & Vision benefits plan
• 401(k) savings plan with employer matching upon eligibility
• 8 paid holidays
• 15 PTO days accrued annually
• Professional and career development opportunities
• Compensation evaluated with opportunities for advancement