Assistant Project Manager supporting project execution at a digital product studio. Focused on operational tasks, documentation, and team coordination for internal and client projects.
About the role
- Executive Recruiting Project Coordinator at Cloudflare coordinating senior level interviews and enhancing candidate experience. Leading projects to support executive recruitment for a fast-paced tech company.
Responsibilities
- Own and execute the end-to-end coordination of interviews for roles across Cloudflare for senior level openings (Director, VP, and above) managing complex schedules across multiple time zones and stakeholders.
- Serve as a trusted partner to recruiters and hiring managers, proactively anticipating needs and solving for last-minute changes with agility and professionalism.
- Act as the primary point of contact for candidates, ensuring a white-glove experience that reflects Cloudflare’s values and culture.
- Facilitate on-site interviews, including greeting candidates, preparing interview spaces, and ensuring a welcoming office experience.
- Optimize and maintain our applicant tracking system (ATS)
- Assist with posting job openings on various job boards and Cloudflare’s careers page. Ensure job descriptions are up-to-date and attractive to potential candidates.
- Champion the candidate experience, continuously seeking ways to raise the bar and ensure every interaction is memorable and inclusive.
- Represent Cloudflare’s mission, vision, and values with integrity, and help us attract top-tier executive candidates who are excited to shape the future of cybersecurity.
Requirements
- Significant experience (5+ years) coordinating interviews for senior/executive roles in a fast-paced, high-growth environment.
- High level of business acumen; able to understand and anticipate the needs of senior stakeholders and adapt to changing priorities.
- Exceptional organizational skills, attention to detail, and a sense of urgency.
- Excellent written and verbal communication skills, with a focus on delivering a best-in-class candidate experience.
- Proficiency with ATS, scheduling tools, and productivity suites (GSuite, Microsoft Office).
- Proven ability to thrive in ambiguity, solve problems independently, and drive process improvements.
- Proficiency in end-to-end travel coordination, including itinerary planning and booking for domestic and international flights, accommodations, and ground transportation.
- Preferred Skills and Experience: Experience supporting recruiting operations at a technology company, Experience with our tech stack - Greenhouse, G-Suite, Navan, etc., Bachelor’s or MBA Preferred.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
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