AA
Alexander Shunnarah Trial AttorneysLegal Assistant – Case Manager
Case Manager supporting attorneys in personal injury cases at a rapidly growing law firm. Manage cases from pre - litigation to litigation with a focus on client advocacy.
About the role
- Proactively managing the calendar, email inbox, telephone communications and priorities of the senior partner and other partners;
- Planning, organizing and coordinating appointments, meetings (in-person and virtual), committees and business travel, including logistics (room bookings, catering, transportation) and preparation of required documentation;
- Screening, drafting and coordinating incoming and outgoing communications in a professional and confidential manner;
- Monitoring case files (client and internal), projects and timelines to ensure progress and timely delivery.
- Preparing, formatting and revising a variety of documents, reports, presentations and meeting kits in accordance with practice group standards, with support from the Resource Centre as needed;
- Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity;
- Maintaining organization and centralization of key information (documents, agreements, communications, etc.);
- Working with Records Management to create, maintain and store client files as appropriate.
- Preparing and overseeing the processing of expense reports and contributing to the management of select administrative and financial workflow;
- Collaborating with Billing Assistants to ensure that client invoices under Partner responsibility are reviewed and processed monthly in accordance with the firm’s billing timelines;
- Proactively monitoring outstanding client invoices and working with the collections team to follow up on late payments;
- Working with Finance to coordinate new client and matter openings (KYC), including submitting conflict check requests;
- Recommending improvements to optimize the efficiency of administrative processes.
- Collaborating on logistics for client-related business development events, training sessions and special projects;
- Coordinating and organizing meetings, conferences and events held both onsite and offsite. Attending events as needed to ensure smooth execution and onsite coordination;
- Coordinating meetings and schedules for external boards and committees on which the senior partner serves and managing the flow and organization of related documentation;
- Drafting, revising and organizing a variety of documents related to practice management, business development and clients;
- Serving as a trusted point of contact for internal and external stakeholders (banks, legal counsel, vendors, etc.).
- Maintaining and updating technical knowledge and skills by identifying and participating in training and learning opportunities;
- Attending training on new tools and taking responsibility for teaching partners one-on-one with in-person demos;
- Collaborating with other lawyers as needed (including pairing with another partner within the firm) and providing backup support to Legal Support Services team members when required;
- Supporting responsibilities that may require availability beyond regular business hours to manage and respond to time-sensitive requests (a firm-issued mobile phone is provided for this role);
- Managing Firm and client confidential information;
- Other duties as assigned by management.
Requirements
- Diploma of Vocational Studies in secretarial work, office administration or any other relevant combination of experience;
- Minimum of five (5) years of experience in a similar role supporting senior management, ideally within a professional services environment;
- Excellent command of French and English, both spoken and written;
- Advanced proficiency with the Microsoft Office 365 suite;
- Ability to work independently with minimal supervision, while collaborating effectively within a dynamic team environment with tact, respect and professionalism;
- High level of discretion and professionalism, with the ability to handle extremely sensitive information;
- Flexibility and ease in adapting to a fast paced, constantly evolving environment;
- Strong commitment to high-quality client service, with initiative, thoroughness and sound judgment;
- Willingness to occasionally work overtime, particularly given time-zone differences associated with international travel.
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
AS
Ampa - Legal & Professional ServicesLitigation Legal Assistant
Litigation Legal Assistant managing own caseload with flexible hybrid working options. Join a supportive team in the Debt and Asset Recovery sector.
CA
Capital.comLegal Assistant – Paralegal
Legal Assistant for leading trading platform, maintaining corporate records and managing contract lifecycle. Collaborating with legal teams and ensuring compliance with company policies.
CC
Children's Law CenterLaw Clerk, Summer 2026
Families Together Law Clerk supporting Children’s Law Center attorneys with legal research and case preparation. Participating in interviews, court proceedings, and supporting family law, housing, or education matters.
IP
Assistente Jurídico at Ipiranga managing commercial contracts and related documentation tasks. Collaborating with internal teams and ensuring compliance in contract processes.
RP
Robertson, Anschutz, Schneid, Crane & Partners, PLLCEntry Level Legal Assistant
Entry Level Legal Assistant responsible for organizing legal documents and managing case files at a national financial services law firm. Assisting attorneys and paralegals across multiple legal practice areas including foreclosure and bankruptcy.
Senior Legal Assistant performing various legal administrative duties in insurance defense litigation for Travelers. Managing documentation, calendars, and supporting attorneys with case management activities.
Civil Litigation Legal Secretary supporting attorneys and legal teams at CSAA Insurance Group. Managing case files and providing administrative support in a hybrid environment.
OS
Oregon Department of Human ServicesLegal Assistant – Trial Division
Legal Assistant supporting trial division attorneys at Oregon Department of Justice. Responsible for calendaring, e - filing, and document preparation in a fast - paced litigation environment.
BI
BitstampLegal Assistant, Student
Legal Assistant supporting the legal team at Bitstamp by Robinhood with various day - to - day legal tasks and research in crypto and fintech regulations.