Hybrid Bilingual Legal Assistant

at JFK Health

• Job title: Bilingual Legal Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$60,000 - CA$70,000 per year
• Degree requirement: Professional Certificate
• Location requirements: Hybrid, Montreal, Canada

About the role

• Bilingual Legal Assistant supporting three lawyers at JFK Law LLP in Montreal. Organizing legal documents and managing various administrative tasks in a hybrid work environment.

Responsibilities

• Support three lawyers with their administrative needs
• Manage calendars and schedule appointments using Outlook and various planning tools
• Oversee and update electronic and physical task management systems
• Complete monthly reconciliations of expenses for assigned lawyers
• Provide support for litigation and regulatory matters
• Organize and manage complex electronic and paper filing systems
• Draft, edit, format, and organize various materials for electronic or print use
• Arrange meetings and manage documents and logistical support
• Manage client documentation, pleadings, corporate records, briefs, and reports
• Support reviewing and organizing documentary evidence for complex cases
• Schedule court appointments and coordinate with court offices
• Interpret court rules for multiple jurisdictions
• File and coordinate service of court documents
• Handle necessary document scanning and photocopying
• Schedule and coordinate frequent travel arrangements
• Reception duties including welcoming guests and answering phones
• Daily management of the physical office
• Perform additional administrative tasks as needed to support the team.

Requirements

• Bilingual (English/French), both spoken and written
• Graduate of an accredited Legal or Administrative Assistant program or equivalent experience
• 4+ years of experience as a Legal Assistant or in a similar role, or equivalent experience
• Strong organizational and prioritization skills, with the ability to work independently
• Excellent technical skills and meticulous attention to detail
• Strong teamwork and interpersonal skills
• Proficiency with Microsoft Office applications
• Knowledge of legal software such as iManage and Cosmolex
• Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines
• Self-motivated, proactive, and able to complete tasks with minimal supervision
• Excellent written and verbal communication skills
• Ability to work effectively under pressure.

Benefits

• Flexible work arrangements
• Professional development opportunities