Hybrid Associate Project Coordinator

at Diabetes Youth Families

• Job title: Associate Project Coordinator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $26,000 - $39,500 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Acton, United States

About the role

• Administrative Assistant supporting Director level to enable customer simplicity with innovative medical devices. Manage schedules, meetings, and correspondence in a hybrid work environment.

Responsibilities

• Maintain calendars, including arranging meetings and appointments.
• Manage meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
• Take meeting minutes, follow-up with team on action items.
• Produce presentations for meeting as requested.
• Route correspondence & emails.
• Prepare letters, emails, and presentations.
• Coordinate and initiate conference calls and WebEx meetings.
• Ad-hoc administrative duties as needed.

Requirements

• Minimum of 5 years’ experience supporting the Director level preferred.
• Experience communicating with individuals at all levels, both externally and internally within the organization is required.
• Strong professional presence.
• Dependable, highly organized, and very detail oriented.
• Ability to act independently and use discretionary judgment.
• Knowledgeable in MS Office suite (Outlook, Word, Excel, and PowerPoint).
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple projects at any given time.
• Team-oriented.
• Superior interpersonal skills.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off (PTO)
• And additional employee wellness programs