Operations and Insights Executive improving property listings on platforms like Airbnb and Booking.com. Hands - on role involving data management, error checking, and operational improvements in a hybrid setting.
NC
Hybrid AI Operations Specialist
Posted last month
About the role
- Support the planning and coordination of AI and ITS-related programs, including events and projects
- Report to the Vice President of AI and provide administrative support across multiple faculty and staff teams
- Manage logistical details for events (workshops, AI Summit) and ensure schedules run smoothly
- Assist with event promotion through email campaigns, social media, and internal communications
- Partner with speakers, vendors, and participants to ensure seamless event execution
- Prepare agendas, event materials, and post-event reports
- Provide comprehensive meeting support, including scheduling, agenda creation, and note-taking
- Coordinate follow-ups, track action items, and ensure completion of deliverables
- Manage digital files and documentation related to projects and events
- Help manage AI and ITS-related projects and proofs of concept, tracking timelines and milestones
- Collaborate with teams to collect and present project data
- Create and edit content and design visuals using tools such as Canva and Adobe Creative Cloud
- Draft, review, and refine prompts and materials related to consumer-level large language models (LLMs)
- Participate in conferences and workshops and contribute to professional development programs
Requirements
- 2+ Years of experience within AI professional work environments
- Bachelor's degree in Business Administration, Communications, Project Management, or a related field
- Experience with AI tools and their practical applications
- Experience with Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
- Experience with consumer-level large language models (LLMs) and prompt writing
- Experience with event planning and project coordination
- Experience mindset and ability to work with diverse teams
Benefits
- High-quality, low-deductible medical insurance
- Low to no-cost dental and vision plans
- 5 weeks of paid time off (plus almost a dozen paid holidays)
- Employer-funded retirement
- Free tuition program
- Parental leave
- Mental health and wellbeing resources
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