Contact Us

Hybrid Administrative Assistant – Facilities Management

at The Church of Jesus Christ of Latter-day Saints
Visit The Church of Jesus Christ of Latter-day Saints websiteVisit The Church of Jesus Christ of Latter-day Saints LinkedIn

Posted 2 weeks ago

Apply now

About the role

  • This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances.
  • This position assists the Facilities Manager to ensure timely maintenance to facilities using established processes and standards of maintenance, repair, and replacement and administrative support to a Facilities Management workgroup.
  • Preparing purchase requisitions, receiving invoices and matches them to purchase orders, ensures accuracy and completeness; compliance to controls; monitors billed items to ensure that they are approved following established processes.
  • Preparing payment uploads; preparing financial reports, reviews purchasing card statements.
  • Keeping track of all materials and services to see that they have been received or performed.
  • Maintaining a follow-up file on back orders.
  • Maintaining finance and Human Resource files.
  • Satisfying federal tax information and requirements.
  • Under the direction of the FM, communicates frequently with vendors, and contractors.
  • Assisting with the establishment of vendors.
  • May prepare contracts and verify insurance documentation.
  • Maintaining computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee; Facility records.
  • Performing clerical/secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested, entering computer data; maintaining files; answering telephones; handling in-coming and out-going mail; creating work orders; processing purchase requisitions and orders; attending required training meetings.
  • Compiling, producing, and uploading or mails various reports to HQ or stake leaders.
  • Managing office operations including: equipment function, supplies, administration filing, telephone messages etc.

Requirements

  • Two years post high school education. Five years diverse clerical experience or equivalent demonstrating the following skills:
  • Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
  • Communications skills, including professional phone etiquette and effective business writing.
  • Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
  • Organizational skills including filing, scheduling, time management and prioritization.
  • Ability to communicate effectively and courteously with all individuals, including priesthood leaders, managers, fellow employees and vendors.
  • Strong and proven customer service experience.
  • English professional level is required, both written and spoken. Knowledge in other additional European language would be an advantage.

Benefits

  • Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.

Job title

Administrative Assistant – Facilities Management

Job type

Full Time

Experience level

Mid levelSenior

Salary

€3,716 - €4,645 per month

Degree requirement

Associate's Degree

Location requirements

HybridFrankfurtGermany

Report this job

See something inaccurate? Let us know and we'll update the listing.

Report job

Similar roles

Browse all Administrative Assistant jobs
Meliá Hotels InternationalF&B Administrative Assistant

F&B Administrative Assistant responsible for administrative support within the Food & Beverage department. Involves organization, documentation, and communication in a luxury hotel environment.

Onsite Role
LisboaPortugalAdministrative Assistant