Verwaltungsmitarbeiter supporting administrative tasks in Alloheim's healthcare facilities. Engaging in accounting and maintaining communication with authorities and care providers.
About the role
- Legal Administrative Assistant providing organizational support for in-house Legal Department at Zenni Optical. Managing records, coordinating documents, and assisting the legal team efficiently.
Responsibilities
- Maintain all legal records, including digital and hard copies and electronic filings of legal documents and emails, and processing files for storage
- Coordinate document preparation, mailings and paper and electronic filings, and related processes
- Manage and monitor Certificate of Insurance (COI) and endorsements with external teams
- Keep the team on track by calendaring critical deadlines
- Liaison between various company stakeholders and outside parties
- General administrative duties as assigned by legal staff
- Coordinate meetings, conference calls, and travel arrangements.
- Process and file invoices, check requests and maintain related payment records
Requirements
- AS or AA degree or equivalent certificate required, BS or BA preferred
- Previous experience in law office or in-house legal department required
- 4+ years of experience as a Legal Administrative Assistant, Legal Secretary or Law Clerk
- Legal experience in intellectual property, international business, corporate governance or commercial litigation preferred but not required
- Strong administrative skills and the ability to work under deadlines in a fast-paced environment; ability to coordinate multiple tasks concurrently
- Strong organizational skills and attention to detail
- Strong analytical skills, knowledge of legal processes and the desire to learn
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Proficiency in Google Workspace and related apps
- Must be a team player with a positive attitude and willingness to follow internal procedures
- Discretion in handling confidential and sensitive information
Benefits
- Annual Bonus Program
- Healthcare: 100% medical, dental, and vision coverage for employees (50% for dependents)
- 401k with 4% employer match
- Generous PTO in addition to our Week of Zen - the time between Christmas and New Year’s to relax and recuperate
- Fully Paid Parental Leave - 16 weeks for birthing and non-birthing parents
- Tech Stipend - $50 USD per payroll towards tech & cell phone expenses
- Annual Zenni Gift Card - to use towards our products!
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