Executive Assistant managing calendars and communications for COO and CIO at tonies. Coordinating meetings, travel, and strategic initiatives within a dynamic international environment.
About the role
- Executive Assistant supporting COO and CCO at WRITER, a rapidly growing generative AI company. Manage complex schedules, logistics, and communications for executives in a hybrid model.
Responsibilities
- Complex calendar management: manage the COO’s and CCO’s dynamic schedules both internally and externally, understanding key priorities to strategically organize meetings and commitments.
- International & domestic travel: book and plan all logistics for the COO’s and CCO’s travel, including flights, hotels, ground transportation.
- Daily agenda & briefings: ensure the COO’s and CCO’s daily agenda is updated and collaborate with internal teams to include comprehensive prep sheets and background information for all external meetings.
- Event & conference support: provide EMEA on-site support at in-person events and conferences, ensuring seamless logistical execution.
- Inbox management & correspondence triage the COO’s and CCO’s inbox send prioritize messages, and draft emails on the COO’s and CCO’s behalf to ensure timely, professional, and aligned responses.
- Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support the COO & CCO schedules and regional priorities.
- Miscellaneous admin support: additional administrative support as needed by the COO and CCO.
Requirements
- You have 5+ years of experience as an administrative professional supporting a C-level executive, in a fast-paced, high-growth technology company.
- You are located in London and able to work in a hybrid model, coming into our London office as needed.
- You have proven experience with heavy calendar management and booking complex international travel.
- You build and maintain relationships externally with admins and executives.
- You are highly proficient in Google Workspace and can quickly master new tools.
- You possess exceptional organizational and time management skills, with an ability to prioritize effectively among competing demands.
- You are known for your meticulous attention to detail and accuracy.
- You have direct experience managing logistics for executives' media and event appearances.
- You are an outstanding communicator with experience coordinating effectively with globally-distributed teams.
- You are collaborative and self driven
Benefits
- Generous PTO, plus company holidays
- Comprehensive medical and dental insurance
- Paid parental leave for all parents (12 weeks)
- Fertility and family planning support
- Early-detection cancer testing through Galleri
- Competitive pension scheme and company contribution
- Annual work-life stipends for:
- Wellness stipend for gym, massage/chiropractor, personal training, etc.
- Learning and development stipend
- Company-wide off-sites and team off-sites
- Competitive compensation and company stock options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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