Paralegal to join procurement contracts team supporting contract lifecycle management in a real estate company. Overseeing contracts from initiation to closeout and ensuring compliance with regulations.
About the role
- Senior Paralegal supporting Corporate and Marketing functions for Wella Company. Managing corporate governance, compliance, and contractual matters in a fast-paced legal environment.
Responsibilities
- Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries.
- Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
- Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
- Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities.
- Organize corporate documents such as bylaws, charters, and corporate policies.
- Maintain and update entity management systems (e.g., CSC and SharePoint).
- Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
- Support on due diligence projects internally and on diligence portals.
- Assist in the notarization process and coordinate with directors and officers regarding appointments and removals.
- Support the KYC process and respond to KYC requests.
- Collect signatures for corporate documents and manage the mailing of documents to local legal entities.
- Handle requests for legal entity corporate documents.
- Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation.
- Review and analyze standard form agreements, including NDAs, MSAs, SOWs, and vendor agreements, primarily in the marketing and procurement areas.
- Assist in drafting and revising basic contract language under attorney supervision.
- Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms).
- Support on litigation management, including document productions.
Requirements
- Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred.
- Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
- Contract review and contract management experience in a global corporation.
- Experience with contract drafting and management.
- Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint.
- In-depth experience working on company due diligence projects internally and on external diligence portals.
- Exceptional organizational, communication, and analytical skills.
- Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong initiative, self-starter, and team player.
- Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions.
- Preferred Qualifications: Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus) Working in international companies is a huge plus. Litigation experience in a global corporation is a plus. Experience managing document production, depositions, and filings for litigation matters is a plus. Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus. Notary Public certification strongly preferred. Fluency in French and/or Spanish is a plus.
Benefits
- health insurance
- life and disability insurance
- 401(k) retirement plan
- paid holidays
- paid time off (PTO)
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