Executive Assistant supporting EVP of Marine at Hempel, ensuring efficient operations and project coordination in the chemicals industry.
About the role
- Executive Assistant collaborating with CEO in London and CCO in Paris while managing executive operations and client interactions.
Responsibilities
- You’ll sit at the centre of a busy studio working alongside the CEO in London and Chief Creative Officer (CCO) in Paris while supporting the wider Exec Leadership team operations.
- You’ll act as a link between the CEO and Business Development team in supporting client interactions and partner with the front of house team to oversee client visits and studio events.
- Manage a complex and ever changing calendar, assessing the strategic weight of every meeting and proactively shielding the focus of the CEO and CCO.
- Act as the critical extension of the CEO, ensuring she is briefed and prepared for every interaction.
- Build trusted relationships with a global network of stakeholders consisting of clients, board directors and key industry contacts.
- Inbox management, expertly prioritising emails and responding where appropriate, delegating actions and communicating bigger items to the CEO.
- Coordinate meetings across the Exec Leadership team including supporting with meeting agendas and follow up actions.
- Organise external meetings, executing international travel arrangements for the CEO and CCO providing intuitive itineraries and offering flexibility to provide on the ground support when needed.
- Manage staff communications on behalf of the CEO.
Requirements
- Significant experience as an Executive Assistant at C-suite leadership level in a fast moving environment.
- VFX or similar creative industry experience is a strong benefit.
- Proven record of working in a global environment, organising international travel and supporting someone in a client facing role is essential.
Benefits
- 25 days holiday, plus bank holidays
- 5 days carers leave per year
- 2 paid volunteering days per calendar year
- Company pension and life insurance
- Medicash healthcare cash plan
- A calendar full of wrap parties and other social events
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Executive Assistant providing administrative support to senior leadership at Solventum. Collaborating and managing various executive tasks in a healthcare innovation setting.
Executive Assistant managing inbox and quotations for Valley Blinds. Work from home or office with flexible arrangements in Makati, Metro Manila.
Executive Assistant providing high - level support to senior executives at Ocean Spray. Managing calendars, travel logistics, and coordinating meetings for seamless global operations.
Virtual Assistant managing patient registration and eligibility verification processes for healthcare. Handling appointments and coordinating with clinical staff for optimal patient flow.
Virtual Assistant supporting Australian Commercial Insurance by managing client records, documentation, and coordinating communication. Requires insurance experience and proficiency in relevant software tools.
Executive Assistant supporting the Global Product Officer & Chief Marketing Officer at Ingenico. Managing executive communications, complex calendars, and office operations for a leading payments acceptance solutions provider.
Executive Assistant providing comprehensive administrative support to healthcare executives. Manages schedules, communications, and logistics in a fast - paced environment.
Executive Assistant at Washington University assisting the Spencer T. and Ann W. Olin Distinguished Professor. Arranging schedules, travel, communications, and meeting logistics.
Executive Assistant supporting Heads of Sales based in Indonesia and Kazakhstan. Essential duties include managing schedules, coordinating meetings and organizing events.