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Fenwick & WestClient Accounting Specialist
Client Accounting Specialist responsible for managing financial aspects of clients' portfolios. Work closely with finance management to ensure best practices in billing and collections.
About the role
- Issues accounts payable checks and maintains accounts payable files.
- Ability to work at a steady, even pace, and has a high aptitude for work that is mechanical or technical in nature.
- Ability to work both independently and in a highly collaborative environment.
- Annually prepare and file 1099 miscellaneous reports.
- Assign workflows and code the accounts payable, Board and staff reimbursements and manage the daily accounts payable workflows.
- Assist with projects through the Credit Union project management system.
- Assists members in placing stop payments on corporate checks and money orders.
- Reconciles corporate draft accounts.
- Audit, issue and clear cashier's checks, as well as reconcile to ensure proper balancing.
- Balance and submit state and federal tax reports and payments.
- Balance the electronic deposit (Image Center) data received from tellers in all branches to the core processor.
- Complete cross-training of additional duties within the Accounting Department to allow effective backup support for accounting activities.
- Completes and reviews general ledger reconciliations monthly.
- Complies with all aspects of BSA/AML and OFAC regulations as it relates to this position.
- Daily reconciliation of cash and management of cash balances in various credit union accounts.
- This also includes proper processing of stale dated items and outstanding reserve items.
- Daily review of various Symitar morning reports, general ledger accounts, clearing accounts and exception reports for prior day posting errors.
- Determines which entries should be posted for various miscellaneous situations.
- Follow-up with staff to inform and/or educate them on proper completion of expense reports and application of corporate policies as they relate to travel & other business expenditures.
- Identify and research all adjustments, errors, and other discrepancies, and follow-up on all outstanding items, in timely manner.
- Initiates and remits wires for credit union business.
- IRS research and tax corrections for members as needed.
- Match invoices and other payment requests to supporting documentation.
- Review for adherence to organizational policies and procedures, accuracy, and completeness.
- Negotiate and research contracts with vendors.
- Handle vendor calls.
- Perform miscellaneous accounting, finance, or strategic ad hoc report requests.
- Perform preparatory work prior to audits and regulatory examinations and remain an active resource during the audit/examination.
- Perform statement, check, and receipt research as required, as well as complete copy requests for members as needed.
- Point of contact for vendors and internal members to resolve invoicing and payment issues, as well as invoice discrepancies.
- Posts general ledger entries daily and verifies the balances.
- Prepare appropriate general ledger entries, balance general ledger accounts, and follow up on outstanding items when necessary.
- Prepares and remits taxes for the credit union. Including but not limited to: Personal property tax, quarterly sales tax, and issues year-end financial documents such as 1099 NEC and 1099 MISC for applicable vendors.
- Processes employee expense reports and company issued corporate credit card; through paying, reclassifying transactions, and monitoring of expenses.
- Processing of new credit union employee checklists to include setup/removal of cash user general ledgers as needed.
- Reconcile branch cash positions and assist in resolving daily discrepancies.
- Remits participation loan payments.
- Responsible for various internal and external reporting including accurate preparation in accordance with Generally Accepted Accounting Principles (GAAP) and/or regulatory standards.
- Review all internal Credit Union demand deposit accounts.
- Reviews corporate accounts to maintain appropriate balances.
- Reviews each invoice for proper approvals, reasonableness, and proper application of state sales tax laws.
- Support month end close activities including preparation of journal entries, ensuring expenses are posted timely, and completing assigned account reconciliations.
- System Administrator for expense management tool as well as while providing instruction and best practices to WCCU employees for tool utilization.
- Troubleshoot Accounts Payable system problems with vendor support.
- Verify, balance, research, and post journal entries necessary for daily business transactions, such as funds received and disbursed, and totals accounts.
- Work directly with WCCU’s Correspondent Bank on check discrepancies and adjustments.
- Working knowledge of accounting and reconciliation of accounts.
Requirements
- An associate degree in accounting, or related field preferred, or two years of previous work experience in accounting or financial institution.
- Knowledge of the general ledger and how various situations impact the general ledger is preferred.
- Excellent mathematical skills, accuracy and basic knowledge of accounting or bookkeeping is required.
- General knowledge of accounting theories and practices.
- Ability to read, write, and comprehend detailed and often technical instructions, short correspondence, and memos.
- Strong ability to research and analyze account activity with minimal supervision.
- Detail-oriented, self-starter with the ability to work independently.
- Ability to edit and maintain Excel spreadsheets.
- Must possess skills necessary to communicate effectively with the membership verbally.
- Ability to work with a wide range of personalities in a courteous, effective, and efficient manner.
- Knowledge and ability to apply current financial service industry standards, laws, and regulations.
- Ability to present ideas, report facts and other information clearly and concisely.
- Proficient knowledge of the Microsoft Suite (Outlook, Word, Excel, PowerPoint).
Benefits
- Flexible work arrangements
- Professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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