Internal Communication Specialist at Cogna developing strategies and managing content for employee engagement. Responsible for aligning communication with organizational objectives and promoting company culture.
About the role
- Trade Show Coordinator managing logistics and execution for 20+ annual events. Collaborating with sales and engineering teams to ensure professional representation at trade shows.
Responsibilities
- Plan and execute end-to-end logistics for 20+ annual trade shows and conferences (AUSA, SOFIC, AUVSI, Sea Air Space, etc.) Coordinate booth reservations, floor plans, exhibit design, graphics, signage, setup/teardown, and shipping logistics
- Manage travel arrangements (hotels, ground transportation) for sales, BD, and engineering teams
- Maintain booth inventory and ensure all materials are current, professional, and event-ready
- Coordinate pre-show planning meetings with sales/BD teams to align on objectives and messaging
- Troubleshoot on-site issues and manage lead capture and post-show follow-up processes
- Track all deadlines, budgets, and vendor invoices
- Build and manage relationships with exhibit houses, freight companies, hotels, show organizers, and service providers
- Negotiate contracts, manage vendor performance, and coordinate show services (electric, internet, A/V, furniture)
- Work with internal teams (sales, BD, engineering, marketing) and external contractors on event requirements
- Draft event announcements, press releases, and post-show recaps for distribution to trade publications
- Capture event content (photos, quotes, success stories) for use in company communications
- Support social media coverage during events (LinkedIn updates, photo sharing)
- Maintain relationships with defense trade publication editors and writers
Requirements
- 3-5+ years of event planning, trade show coordination, or similar logistics-heavy role
- Proven ability to manage multiple projects simultaneously with competing deadlines
- Extreme attention to detail and organizational skills
- Strong vendor negotiation and relationship management
- Comfortable working with budgets and tracking expenses
- Ability to travel to events (20-30% travel, mostly domestic)
- Willingness to work occasional weekends/evenings during show season
- Proficiency with project management tools (Asana) and spreadsheets
- Professional communication skills (you'll interface with executives, customers, vendors)
Benefits
- **Compensation & Benefits**: Market-based salaries and full benefits including health/dental/vision, 401(k), PTO, and professional development funding.
- **Perks**: Company-wide catered lunch every Friday. Fully stocked break room complete with billiards, ping pong, foosball & more.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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