Hybrid Project Coordination and Operations Administration Intern – Co-op

at Univeris

• Job title: Project Coordination and Operations Administration Intern – Co-op
• Job type: Internship
• Experience level: Entry level
• Salary: CA$20 - CA$25 per hour
• Degree requirement: Associate's Degree
• Tech skills: SDLC
• Location requirements: Hybrid, Toronto, Canada

About the role

• Intern supporting Project Coordination and Operations for Professional Services team, ensuring efficient office operations and assisting in project management tasks.

Responsibilities

• Assist in the creation and maintenance of core project documents, including Charters, Kick-off decks, and Project Plans.
• Maintain the RAID log (Risks, Actions, Issues, Decisions), draft weekly status reports, and ensure Jira boards are up to date.
• Own the logistics for stakeholder meetings—from scheduling across time zones in Google Calendar to capturing precise minutes and tracking action items.
• Use NetSuite, JIRA and Excel to extract data and create reports that help leadership visualize project health.
• Serve as the primary liaison with the Toronto office landlord and property management, coordinate maintenance requests, office repairs, suite access/security fobs, and fire evacuation readiness.
• Maintain an organized repository of corporate insurance policies. Track renewal dates, coordinate with brokers for updated certificates of insurance (COI), and ensure compliance requirements are met.
• Manage relationships with office vendors (cleaning services, snack/coffee delivery, shredding, etc.) and ensure timely processing of invoices and service quality.
• Assist the Operations team with yearly SOC audit evidence collection, ensuring office access logs and physical security protocols are strictly followed.
• Handle incoming/outgoing mail and couriers. Organize digital filing systems and maintain internal documentation in Confluence.
• Ensure the office meets Ontario health and safety standards and coordinates regular inspections.

Requirements

• Currently enrolled in or a recent graduate of a Business, Project Management, or related program.
• High proficiency in Google Workspace (Sheets: VLOOKUPs/Pivots are a must) or Microsoft Office. Experience with Slack, Zoom, and Confluence is a significant plus.
• Familiarity with Jira, Confluence, or NetSuite is a significant advantage.
• A basic understanding of Agile/Scrum or the SDLC (Software Development Life Cycle).

Benefits

• Health and safety compliance
• Ad-hoc projects assistance
• Vendor management
• Office management support
• Hands-on experience in project management