Hybrid Programme Coordinator – PA Support, R&D MAP

at UK Research and Innovation

• Job title: Programme Coordinator – PA Support, R&D MAP
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: £30,895 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Swindon, United Kingdom

About the role

• Programme Coordinator supporting the Economic Growth mission at UKRI. Managing diaries, providing administrative support, and ensuring effective communication.

Responsibilities

• You will proactively and effectively manage complex diaries to make the best use of the Challenge Directors’ time and resources.
• You will act as a ‘gatekeeper’ who advises others of diary priorities and provides advice on availability and logistics as required.
• You will plan meetings, visits and events, ensuring all details are confirmed and correct and flagging any which are atypical.
• Ahead of meetings, you will ensure briefing, and diary papers are obtained and presented to the Director in a timely fashion.
• You will anticipate the Directors’ requirements in advance and prepare daily papers and briefing notes for them.
• You will provide effective and flexible administrative support to members of the wider Challenge Teams.

Requirements

• Proven professional experience of providing high-quality support as a Personal Assistant.
• Strong communication skills with the ability to write clear and accurate correspondence which is tailored to the audience.
• Confidence working effectively, and building relationships with, senior leaders and stakeholders (both remotely and face-to-face) in an approachable manner.
• Strong organisational skills with high attention to detail and the ability to manage workloads, resolve competing demands and cope flexibly and proactively with changing priorities.
• Ability to show initiative, manage ambiguity, think and adapt quickly, maintain confidentiality and discretion, and work independently when required.
• Excellent team-working skills and experience of supporting other team members in an administrative capacity.
• High level of ICT skills, proficient in MS Outlook, Word, Excel, and PowerPoint.

Benefits

• An outstanding defined benefit pension scheme.
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent).
• Employee discounts and offers on retail and leisure activities.
• Employee assistance programme, providing confidential help and advice.
• Flexible working options.