Hybrid Assistenz, Finance, Financial Regulation

at Bird & Bird

• Job title: Assistenz, Finance, Financial Regulation
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Frankfurt am Main, Germany

About the role

• Assistenz im Bereich Finance & Financial Regulation bei Bird & Bird in Frankfurt am Main. Unterstützung des Teams durch Korrespondenz, Terminmanagement und Rechnungslegung.

Responsibilities

• You act as the link between your team and other internal departments, in particular Risk & Compliance, Marketing, and Accounting.
• In your role as assistant, you handle correspondence and communication in German and English with international clients, authorities, agencies, and courts.
• You take care of general appointment coordination.
• This includes managing appointments and travel for the lawyers, including administrative processing such as bookings and travel expense reports.
• You are responsible for invoicing: You independently prepare invoices and cost summaries and keep track of deadlines and follow-ups.
• You create and maintain physical and digital files and original contracts, managing and maintaining them.
• You also process incoming and outgoing mail.
• You prepare and format briefs, expert opinions, contracts, statements, and pitch materials according to templates, notes, or independently.

Requirements

• You are a trained foreign language correspondent or European secretary or have a similar, industry-related commercial qualification or a completed (university) degree.
• Ideally, you have already gained several years of relevant professional experience in an international environment.
• You are very familiar with common MS Office applications and have a confident command of them, especially Excel.
• Teamwork is important to you, and the success of the team plays a decisive role for you.
• You have strong organizational skills, a structured way of working, and good manners.
• High communication skills and fluent German and English, both written and spoken, complete your profile.

Benefits

• We promote a lived work–life integration through mobile working and flexible work arrangements.
• You receive extensive training opportunities through our Bird & Bird Academy.
• We support your commute to our office by public transport with a monthly travel allowance for your ticket.
• Take advantage of the extensive Urban Sports Club offering, benefit from our bike-leasing scheme, and use Corporate Benefits.
• We cooperate with a family service that advises and supports you on topics such as parental leave, childcare, and caring for relatives.
• You benefit from an exciting network, attractive firm events, national and international sports events, and share our enthusiasm for the work.