Accounts Payable Lead managing daily operations in a technology company. Utilizing automation tools to improve efficiency and training AP staff in Portland office.
About the role
- Accounts Payable Administrator at Delicato Family Wines responsible for high volume invoice processing and vendor negotiations. Ensures adherence to company policies while maintaining vendor relationships.
Responsibilities
- Administering the accounts payable function for Delicato Family Wines
- High volume of invoice processing
- Analysis and exercise of discretion in relation to vendor discussions/negotiations regarding payment schedules and late payment fees
- Participate in regular payment activities for all companies
- Review invoices and compare to purchase order and receiving documents (3 way match)
- Work directly with procurement and receiving departments to reconcile any pricing or quantity variances
- Review invoices for appropriate documentation and approvals according to delegation of authority
- Prepare and review invoices for adherence to company policies
- Reconcile vendor statements and work with vendors in resolving discrepancies on invoices for discounts, errors, late payments, etc.
- Lead in processing weekly check disbursement runs and coordinate check signing schedule exceptions
- Lead in processing all electronic payments including ACH, Wires and Credit Card
- Understanding of vendor master data and 1099 requirements
- Process payments by credit card and reconcile monthly credit card statement
- Assist in month end close with accrual and expense analysis
- Process journal entries as needed
- Distribute invoices to the appropriate cost center managers for approval
- Backup for grower payable process
- Provide supporting documentation for audits
Requirements
- High School diploma or GED equivalent
- 5+ years of accounting and/or business experience, including accounts payable, general ledger and account analysis
- College courses in accounting or related field may be counted towards business experience requirement
- Strong understanding of business operations and systems
- Excellent communication skills, both verbally and written
- Negotiation, problem solving, research and resolution skills
- Strong organizational and time management skills
- Data analysis and ability to multi-task
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures
- Financial chart of accounts and corporate procedures
- Ability to work independently and with a team in a fast paced and high volume environment
- Ability to perform mathematical computations such as percentages and fractions
- Proficient in Microsoft Windows Excel & Word
- Minimum of 2 years of ERP (Enterprise Resource Planning) experience; SAP experience preferred
Benefits
- Health insurance
- Retirement plans
- Paid time off
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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