Accounts Payable & Accounts Receivable Coordinator role critical in managing financial transactions and vendor relationships. Ideal for candidates experienced in accounting processes in a fast - paced environment.
About the role
- Senior Manager overseeing Accounts Payable operations in a high-volume Shared Services Center. Leading onshore and offshore teams to ensure timely and compliant processing.
Responsibilities
- The Senior Manager, Accounts Payable leads multi-team AP operations across a high-volume Shared Services Center, ensuring accurate, timely, and compliant processing of invoices and payments for multiple subsidiaries.
- This role provides oversight of both onshore and offshore AP teams, balancing operational execution with strategic priorities such as cash conservation, internal controls, and automation initiatives.
- The Senior Manager partners closely with Treasury to support liquidity objectives, collaborates with Finance and Operations leaders to resolve escalated issues, and drives continuous improvement initiatives to enhance efficiency, accuracy, and scalability.
- Lead AP operations across multiple teams, including invoice processing, payments (ACH, wires, checks, direct debits), and vendor account management.
- Supervise and develop AP Managers, Specialists, and Clerks; ensure clear goals, accountability, and career development pathways.
- Partner with Treasury to align disbursement schedules and methods with cash conservation strategies, ensuring departmental policies and procedures advance enterprise daily payables outstanding (DPO) goals.
- Monitor AP metrics (cycle times, error rates, payment exceptions) and proactively address risks or variances.
- Provide leadership on escalated vendor, customer, or operational issues, ensuring timely resolution while protecting company cash flow.
- Ensure compliance with internal controls, audit requirements, and regulatory standards across all AP functions.
- Drive automation, workflow optimization, and system enhancements to increase efficiency and accuracy.
- Support month-end and year-end close activities by ensuring team adherence to close schedules and accurate related reporting.
- Partner with IT, Finance and Operations to strengthen upstream processes impacting AP accuracy and timeliness.
- Provide and present insights on AP performance, payment trends, and cash flow impacts to senior leadership.
- Represent AP in cross-functional initiatives, system implementations, and enterprise projects.
- Lead AP input into enterprise projects such as system migrations, shared services scaling, and data governance initiatives and process standardization efforts.
Requirements
- 7+ years of progressive accounts payable or finance experience, including 4+ years in a management role
- Experience in shared services, multi-entity environments or high-volume accounts payable required
- Demonstrated success in leading teams through process improvements, automation, or system changes
- Working knowledge of banking platforms, payment file formats, and internal control principles
- Proven leadership experience managing teams across multiple locations or shared services environments
- Deep knowledge of AP processes, payment platforms, and financial controls
- Proficiency with ERP systems and banking platforms; advanced Excel skills required
- Excellent communication, influencing, and stakeholder engagement skills
- Strong analytical and problem-solving abilities, with experience interpreting AP performance data
- Ability to balance day-to-day operations with long-term strategic initiatives.
Benefits
- The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion.
- We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
- Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued.
- We believe in the power of our people, the ideas they bring, and what we can accomplish together.
- Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.
- The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985.
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