Hybrid International Legal Billing and Collection Specialist

at Tarter Krinsky & Drogin LLP

• Job title: International Legal Billing and Collection Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $85,000 - $105,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, New York City, United States

About the role

• International Legal Billing & Collections Specialist at Tarter Krinsky & Drogin LLP managing billing cycles and international receivables with a focus on European clients.

Responsibilities

• Manage the full monthly billing cycle and prepare attorney invoices accurately and on time
• Review, revise, and finalize pre-bills in collaboration with attorneys and support teams
• Apply retainers and trust funds; process approved adjustments, write-offs, and corrections
• Ensure compliance with client billing requirements and firm policies
• Maintain current billing instructions, rate schedules, budgets, and client contact information
• Provide billing reports, budget updates, and financial summaries as required
• Review new client/matter intake for accurate billing setup and rate configuration
• Respond promptly to internal and external billing-related inquiries
• Protect all client and firm financial information with strict confidentiality
• Support billing projects, process improvements, and other initiatives; overtime as needed
• Assist with special projects as assigned
• Monitor and follow up on outstanding international receivables, with an emphasis on European clients
• Process in-office tasks including posting cash receipts and scanning checks using a Panini machine
• Communicate with attorneys and client billing departments regarding payment status
• Build and maintain strong relationships with clients and internal teams to support timely collections
• Identify, escalate, and help resolve collection concerns
• Work closely with the accounting team to reconcile payments and maintain accurate A/R records
• Ensure compliance with applicable international and cross-border billing and collections laws

Requirements

• 5+ years of legal billing experience in a law firm environment
• Fluency in Italian (written and spoken)
• Demonstrated commitment to high-quality customer service in a fast-paced environment
• Exceptional organizational skills, accuracy, and ability to manage multiple deadlines
• Strong written and verbal communication skills with a professional, client-service mindset
• Hands-on experience processing cash receipts, posting payments, and handling check deposits
• Positive attitude, adaptability, and a collaborative, team-oriented approach
• Proficiency with legal billing systems such as SurePoint (LMS)/Rippe & Kingston, Aderant, Elite, 3E, or similar platforms

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401K
• Disability insurance
• Life insurance
• Paid Time Off (PTO)