Hybrid Licensing Compliance Associate

at Surety

• Job title: Licensing Compliance Associate
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: $60,000 - $70,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Wayne, United States

About the role

• Detail-oriented Licensing & Compliance Associate at boutique surety broker managing producer licensing and compliance. Support producer licensing while ensuring regulatory adherence across multiple states.

Responsibilities

• Process and manage producer and business entity license applications, renewals, and terminations under the guidance of the Licensing Manager.
• Maintain accurate licensing records, including NPN status, NPI updates, attestations, and jurisdictional compliance deadlines.
• Monitor the licensing inbox daily for regulatory correspondence and take appropriate action on renewals, expirations, updates, and new requirements.
• Ensure timely updates across all applicable states when producer or business information changes.
• Maintain organized digital and physical licensing, CE, and compliance files.
• Track license and CE deadlines, prepare documentation for audits, and assist with compliance reporting.
• Communicate with regulatory agencies to resolve routine inquiries and escalate complex issues when needed.
• Manage surety bond attachments, including coordination with surety partners, internal notifications, and monthly spreadsheet audits.
• Maintain Producer Database Compliance (PDB) reports by monitoring public records and resolving or escalating discrepancies.
• Support onboarding of newly licensed employees and coordinate training and continuing education (CE) opportunities.
• Proctor pre-licensing and CE courses and manage CE certificates, tracking, and monthly audits.
• Provide administrative and project support to the Licensing Manager and compliance team.

Requirements

• Working knowledge of producer licensing (Property & Casualty preferred) and surety bond processes.
• Familiarity with DOI requirements and electronic licensing platforms such as NIPR, SBS, and Sircon.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Teams) and ability to learn new systems quickly.
• Strong attention to detail with the ability to manage multiple deadlines and maintain compliant records.
• Clear and professional written and verbal communication skills.
• High school diploma required; associate’s or bachelor’s degree in business, risk management, or a related field preferred.
• 1–3 years of experience in insurance licensing, agency operations, or surety-related roles preferred.
• Active notary certification is a plus.

Benefits

• Health, vision, and dental insurance
• Life and AD&D insurance
• Short-term and long-term disability insurance
• Flexible Spending Account and Dependent Care Flexible Spending Account
• 401(k) plan
• Generous paid time off
• Paid holidays
• Paid Parental Leave
• Hybrid work from home schedule
• Flex Time
• EAP