Hybrid Team Administration Assistant

at Steamship Mutual

• Job title: Team Administration Assistant
• Job type: Contract
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Administrative Assistant supporting Management Secretariat team with day-to-day administrative tasks and document management to ensure efficient operations. Assisting with scheduling, data entry, and various office duties.

Responsibilities

• **Overall Job Purpose**:
• To assist the Management Secretariat team with day-to-day administrative tasks, ensuring smooth and efficient operations.
• **Key Responsibilities**
• Provide general administrative support to the Management Secretariat team.
• Assist with document management, filing, and record-keeping.
• Prepare, format, and update documents using Microsoft Word and Excel.
• Maintain and organise files and folders in SharePoint.
• Support meeting arrangements, including scheduling, agenda preparation.
• Handle correspondence and communications, ensuring timely responses and follow-up.
• Assist with data entry, reporting, and basic analysis using Excel.
• Manage multiple tasks and priorities efficiently.
• Perform other ad hoc administrative duties as required.

Requirements

• **Person Specification**
• Proficient in Microsoft applications, including Excel, Word, and SharePoint.
• Excellent attention to detail.
• Strong organisational skills, with the ability to multitask and prioritise effectively.
• Good written and verbal communication skills.
• Ability to work collaboratively within a team.
• Reliable, proactive, and adaptable.
• 1-2 years office experience.
• To be able to start immediately.

Benefits

• **Join Us at Steamship Mutual**
• Become part of our collaborative, supportive, and friendly working environment, where you can enjoy a rewarding career with opportunities to enhance your existing skills and knowledge. We prioritise a healthy work-life balance and offer a competitive hybrid working policy.
• Our clear and transparent career pathways provide continuous support for skill enhancement and create opportunities for professional development.
• **Company Values**
• **Mutuality **ensuring fairness amongst Club Members
• **Integrity **upholding high ethical, legal, and regulatory standards
• **Safety and Sustainability **contributing to safety of life at sea and the preservation of the environment
• **Transparency **building strong relationships based on trust and open communication
• **Excellence **enabling our people to realise their full potential as team members, industry experts, leaders, and managers
• **Collaborative **embracing flexibility, diversity, and inclusivity
• **Steamship Insurance Management Services Ltd is committed to providing a great service to all our members. We pride ourselves on offering a people-centred culture that provides mutual respect and support for all our staff and we welcome and encourage you to apply**