Hybrid Project Coordinator

at Northstar Access

• Job title: Project Coordinator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$50,000 - CA$65,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Toronto, Canada

About the role

• Project Coordinator managing documentation and schedules for construction projects in a hybrid environment. Collaborating with various stakeholders and assisting with project planning and execution.

Responsibilities

• Coordinate documentation for receiving and shipping in the yard and enter data into inventory management system
• Assist customers with orders and product requests
• Daily labour scheduling (communicating and coordinating with Sales Reps/NSA Managers, customer site contacts/Site Superintendents, and field crew workers)
• Daily trucking scheduling for the worksite and customers - collaborating with customers and Crew Superintendents
• Provide diligent and timely responses to customer enquiries (walk-ins, telephone, email)
• Prepare quotes, orders, shipping documents and contracts
• Review available product inventory
• Assist with project planning, progress monitoring, and cost control
• Ensure completion of job pre-qualification documents and liaise with finance team on new account creation
• Obtain Certificates of Insurance (COIs) and Workers Compensation Clearances when requested
• Obtain information as required to support estimator’s bid and quotation process
• Prepare project permits (Swing Stage, sidewalk, etc.)
• Assist with the identification and resolution of field technical issues
• Ensure completion of daily field safety inspections and other required safety documents
• Communicate changes in schedule with both the customer and Northstar team members
• Prepare reports related to specific sites including but not limited to site safety documents, Indigenous Equity Report, etc.
• Manage the teams daily Google calendar
• Set-up and maintain record keeping/ project files
• Act as an ambassador for the various safety campaigns
• Participate in and coordinate project meetings as required

Requirements

• Previous project management experience (preferable within the construction industry)
• Highschool diploma required, college diploma or university degree preferred
• Ability to manage multiple projects with various stakeholders
• Excellent organizational, time management, and attention to detail
• Knowledge of safety practices
• Basic knowledge and use of computer software: email, spreadsheets, and MS Office
• Capable of managing conflicting schedules and aligning to deliver results
• Effective verbal and written communication skills
• Collaborate effectively with crew members, architects, engineers, contractors, and subcontractors and other trades
• Ability to take initiative and work with minimal supervision under tight time constraints

Benefits

• The People. You will be surrounded by some of the most talented, smart, supportive, and passionate teams – people you can be proud to work with.
• The Business. Northstar Access Inc is an industry leader in access solutions in Ontario, Manitoba, Alberta, and British Columbia.
• Management & Ownership. Northstar’s ownership and management team are long-term focused. We are focused on making the right long-term decisions for the business and bringing in values-orientated individuals who can grow with the company over the long term.