Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Administrative Assistant role supporting daily operations and team communication either remotely or in-office. Essential for maintaining workflows and contributing to workplace culture.
Responsibilities
- Provide comprehensive administrative support to various teams and management.
- Coordinate schedules, meetings, and communications to optimize productivity.
- Manage documentation and maintain organized records.
- Serve as a reliable point of contact for internal and external stakeholders.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Handle incoming calls, emails, and other communications professionally and promptly.
- Maintain filing systems, both electronic and physical, ensuring easy retrieval of information.
- Assist with travel arrangements and expense reporting as needed.
- Support event planning and coordination efforts.
- Collaborate with team members to streamline administrative processes.
- Perform other related duties to support business operations.
Requirements
- High school diploma or equivalent; associate or bachelor’s degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Detail-oriented with strong organizational skills.
- Comfortable working independently and as part of a team.
- Experience with remote work tools and platforms is a plus.
Benefits
- Flexible work environment – choose to work remotely or from our office.
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision insurance options.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- Supportive and inclusive company culture.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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