International Payroll Specialist managing payroll operations for Germany, Austria & Switzerland. Supporting compliance and process improvement with external payroll providers and internal stakeholders.
About the role
- Payroll Manager leading payroll operations and compliance for a large multi-state workforce. Ensuring accuracy and managing a team in a fast-paced environment.
Responsibilities
- Oversee end‑to‑end payroll operations, ensuring adherence to all applicable federal, state, and local payroll, wage and hour laws, and FLSA requirements.
- Manage payroll inquiries and issue resolution, ensuring responses are timely, accurate, and compliant.
- Review payroll‑related journal entries, reconciliations, and variance analyses to ensure financial accuracy and integrity.
- Fulfill internal and external audit requests and support business partners through ad‑hoc reporting and routine payroll reconciliations.
- Serve as the primary point of contact for payroll vendors and third‑party providers, including ADP and other external partners.
- Conduct payroll and timekeeping audits, reconciliations, tax filings, and year‑end processes, including W‑2 preparation and related regulatory reporting.
- Partner closely with the Person Office, Benefits, Finance, Operations, and other key stakeholders to support business decisions and provide expert payroll guidance on policy changes and compliance considerations.
- Develop, document, and maintain payroll standard operating procedures (SOPs) and internal controls to support consistency, compliance, and audit readiness.
- Drive process standardization and optimization across U.S. payroll operations by identifying opportunities for automation, simplification, and self‑service.
- Lead/coordinate employee trainings in-person/via team for orientation and process adoption.
- Leverage digital tools, analytics, and reporting to enhance payroll efficiency, accuracy, scalability, and employee experience.
- Lead, coach, and develop a team of Payroll Specialists, ensuring accountability, high performance, and professional growth in a high‑volume environment.
- Responsible for resolving tax issues and payroll related reconciling items including working with ADP tax Services, taxing authorities, accounting, and ADP customertechnical support.
- Maintain and process annual escheatment’s to various state entities.
Requirements
- 5+ years of payroll management experience, including direct people leadership.
- Extensive multi-state payroll experience, with strong expertise in California and Pennsylvania payroll regulations.
- High efficiency and advanced proficiency in Microsoft Excel and Microsoft Office applications.
- In-depth knowledge of Federal, State, and Local tax jurisdictions, wage and hour laws, and FLSA.
- Hands-on experience with UKG timekeeping systems.
- Experience working with ADP SmartCompliance and post-payroll services.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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