Catering Coordinator assisting in the coordination of special events for Forty Acres Catering at UT Austin. Working with catering leadership and culinary teams to ensure excellent customer service and event execution.
About the role
- Coordinator managing fundraising events for the National Multiple Sclerosis Society. Supporting planning, execution, and evaluation of events with community engagement and donor stewardship.
Responsibilities
- Supports regional event planning, execution, and volunteer recruitment.
- Provides onsite staffing support for market and regional events ensuring all logistical elements are in place.
- Develop event materials including but not limited to donor briefings, run of shows, event layouts, and event participant and volunteer lists.
- Supports volunteer recruitment, onboarding, and scheduling for events.
- Serves as the point of contact for volunteers, providing clear communications to ensure volunteers are well-informed and engaged.
- Provides support for vendor coordination including but not limited to event supplies management.
- Tracks inventory and ensures timely delivery and setup of event materials.
- Works cross-functionally with regional development coordinators to provide support for regional event or cultivation initiatives.
- Collaborates with development coordinators to promote sharing and adherence to SOPs for enhanced team efficiencies.
- Develops SOPs that support team workstreams and provide a consistent execution and donor experience.
Requirements
- 1+ year of administrative, fundraising, or customer service experience, preferably in a nonprofit or development setting.
- Strong organizational skills with the ability to manage calendars, track deadlines, and maintain accurate records.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with donor databases or CRM systems is a plus.
- Excellent written and verbal communication skills, with attention to detail in correspondence and data entry.
- Ability to handle confidential information with discretion and professionalism.
- Comfortable supporting event logistics, donor mailings, and general office tasks.
- Team-oriented mindset with a willingness to learn and take initiative in a fast-paced environment.
Benefits
- Paid Time Off Plan
- Paid Holidays
- 401k Retirement Savings Plan with Society match
- Commuter Benefit Plan
- Comprehensive Health & Welfare benefits including Medical, Dental, Vision, Flex Spending Accounts, Life Insurance, Disability Coverage, Spring Health Membership offering free therapy and professional coaching
- Additional voluntary benefit offerings
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