Hybrid Facilities Manager

at Merchant & Gould P.C.

• Job title: Facilities Manager
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $70,000 - $95,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Minneapolis, United States

About the role

• Facilities Manager responsible for facilities operations and project management at a Minneapolis law firm. Ensuring smooth office function and vendor relations in a professional environment.

Responsibilities

• Responsible for managing the facilities function including equipment, facilities, and support services related to maintenance and service of building/office operations.
• Handles project management including office relocation and expansion projects, assignment of office space, and lease compliance.
• Responsible for the physical delivery of office services, including office supplies, office maintenance, moves, purchasing and security.
• Develop and manage capital and operational budgets and tracking monthly expenses.
• Conduct cost analysis and vendor comparisons.
• Manage vendors to ensure supplies are well stocked and maintained.
• Maintain business relations with the property management offices.
• Provide support to multiple office locations from Minneapolis location.
• Supervision of receptionist and Service Center (third party outsource company).
• Develop and maintain business relationships with vendors.
• Request pricing bids and negotiate service.
• Coordinate with external contractors on special projects and/or construction projects.
• Monitor annual budget; process and reconcile all invoicing from vendors.
• Responsible for disaster recovery planning, ADA and other environmental concerns to promote a safe and secure environment for employees.

Requirements

• Bachelor’s degree preferred (Business Management, Administration, Communications) or equivalent experience (customer service, scheduling, project management, communication in a corporate setting)
• Law firm experience helpful in understanding the environment
• Supervisory experience with vendors and/or employees preferred
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook)
• Analytical thinking that incorporates creativity and innovation
• Self motivated team player
• Outstanding attitude and interpersonal skills, with a strong commitment to service
• Flexibility and comfort with change and ambiguity
• Ability to organize and prioritize numerous tasks
• Exceptional attention to detail
• Ability to lift boxes and packages weighing up to 50 pounds on a frequent basis (occasional lifting/physical work)
• Potential emergency or after hours responsibilities as emergencies arise
• Travel required based on projects (up to 10%)

Benefits

• a competitive salary
• a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays