Hybrid Office Administrator

at McBains

• Job title: Office Administrator
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, London, United Kingdom

About the role

• Administrator providing office-based support for various teams at McBains in London. Role involves coordination, administration, and diary management within a flexible working environment.

Responsibilities

• Working with Directors and Team
• Coordinate project delivery deadlines within the team
• Follow all QA and standard procedures
• Arrange meetings and lunches with clients
• Help with diary management
• Helping with invoicing
• Posting Director timesheets and credit card reconciliation
• Covering reception when receptionists are away
• Answer phones when reception is busy
• General office duties including photocopying, scanning, binding, printing
• Heavy formatting of documents
• Use of Adobe Sign for documents
• Document control
• Issuing of documents on Sharefile systems
• Opening new jobs, making new files, keeping filing up to date
• Converting word documents into Adobe In-Design software
• Booking travel/accommodation
• Booking meeting venues if required
• Maintaining CRM – Projects/Contacts etc
• Organise meetings when required

Requirements

• Director Level experience
• Working in a demanding team
• Previous experience in Construction Consultancy firm/Property Sector
• Document control experience
• Strong organisational skills
• Excellent communication skills
• Tact, discretion, and respect for confidentiality
• 50+ WPM
• Advanced Word/Excel/Powerpoint
• Experience with Adobe In-Design
• Use of CRM software

Benefits

• 🌍 **Integrity**: Building a Better World****
• 🌱 Business as a force for good: We are a unique social enterprise, with all our profits contributing directly to environmental and social initiatives.
• 🌳 Net Zero by 2050: We are committed to net zero and building a sustainable future.
• 🤝 Charity Community Day: All our colleagues are encouraged to take a day off work once a year to make a meaningful impact in the community.
• ♻️ Sustainability Panel: McBains employees have the option of joining our sustainability panel to be the voice for change in our sustainability initiatives.
• ❤️ Give as You Earn: Empowering our team to back charities and causes they believe in.
• 🚗 Electric Vehicle Scheme – We operate an EV scheme which allows you to be part of the climate change solution, one drive at a time. ****
• 🌟 **Understanding**: Your Success is Our Success ****
• 📈 Annual Performance Development Reviews: We're as invested in your career growth and success as you are with annual reviews to reward and refocus.
• 🤗 Employee Assistance Program: Anonymous on demand support for mental health, advice and coaching needs
• 🏆 "The Better Way" Award & Recognition: Our monthly award to recognise the person who exemplifies our values of Integrity, Understanding and Flexibility.
• 🌈 DEI Champion: McBains will always lead from the front in fostering an inclusive and diverse workplace.
• 🎉 Team Social Events: Regular team events to foster meaningful connections with your colleagues – it’s not all about work!
• ⚽ Team Sports: Teamwork makes the dream work, on and off the field.
• 👥 Employee Referral Scheme: Earn up to £5000 per referral by helping us build a team as exceptional as you are!
• 🎓 Professional Fees Paid: We understand you’re ambitious and we want to support your continuous learning and development.
• 🏥 Private Healthcare via BUPA: Our colleagues’ health and well-being are our top priorities.
• 😁 Private Dental: We care about your smile as much as you do!
• 👓 Eyecare: See the world more clearly and focus on what matters, thanks to our eyecare coverage.
• ✈️ Travel Insurance: We understand your safety and security are important, wherever you are.
• ⏳ **Flexibility**: Finding the better way. ****
• 🚀 Growing Company with Opportunities for Career Progression: Your potential is limitless here!
• 🏢 Hybrid Work Approach: Work-life balance tailored to your lifestyle.
• 📚 Learning Management System: Never stop learning, growing, and improving thanks to our amazing LMS team.
• 🌴 25 Days Holiday Allowance: Take the time you need to recharge and rejuvenate.
• 🏖️ Buy/Sell AL: Flexible holiday so you can balance work and life your way.
• 🚴 Bike to Work Scheme: A healthier, greener way to start your day!
• 💰 Pension Contribution : Flexible options to help secure your long-term financial well-being.
• 🌹 Life Assurance: Providing peace of mind for you and your loved ones.
• 🚉 Interest-Free Season Ticket Loan: Making your daily commute a little easier.
• 🎓 Training & Development Scheme: Begin your career journey with a team that invests in you!