Events Specialist responsible for planning and executing complex internal and external events for Lincoln Financial. Acting as subject matter expert and collaborating with stakeholders for successful event management in a hybrid work environment.
Responsibilities
Act as a subject matter expert for the day-to-day planning and operations of programs, events, and conferences across the entire LFG enterprise
Develop and execute on large and complex internal and external meetings, events, conferences, tradeshows, and seminars that support firm and industry objectives across LFG
Provide event planning and project management support to internal/external stakeholders on complex assignments/projects by being proactive, strategic, and effectively influencing outcomes for in person, virtual and hybrid events
Create and distribute complex program statements of work (SOW)
Coordinate roles and responsibilities for internal project teams across the enterprise for successful completion of programs and events
Lead planner for all event logistics including project plan, planning meetings, registration, rooming list, food and beverage, audio visual, show flows, rehearsals, vendor management, off site events, continuing education, sponsor management, transportation, dinners and VIP arrangements
Perform site inspections, as required, to ensure selected venues can meet client event and stakeholder requirements
Act as the liaison between compliance, legal, procurement, marketing, creative services and finance throughout the planning process
Conduct vendor sourcing for DMCs, event platforms, AV, staffing, and other services including identification, negotiation, and contracting to meet specific client requirements
Oversee post-meeting evaluations, sharing results with clients and tracking results for reporting purposes
Maintain relationships with clients, vendors, onsite staff, meeting coordinators, and other partners to ensure the successful delivery of services to meet client expectations
Carry out duties in compliance with all state and federal regulations and guidelines.
Comply with all company and site policies and procedures
Maintain knowledge on current and emerging developments/trends, assess the impact, and collaborate with senior management to incorporate new trends and developments in current and future solutions
Direct and enhance organizational initiatives by positively influencing and supporting change management and/or departmental/enterprise initiatives
Identify and direct the implementation of process improvements that significantly improve quality across the team, department and/or business unit
Requirements
1 - 3+ years of experience in conference and event planning management
Bachelor's degree or equivalent work experience (4 years of experience in lieu of Bachelor's)
Experience building registration site in Cvent
Strong presentation skills with demonstrated ability to influence at all levels of management through clear, informed, and logical discussions/presentations
Demonstrates strong project management leadership skills including, critical ability to coordinate and balance multiple projects in a time-sensitive environment, under pressure, and meeting deadlines
Demonstrates excellent organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detail
Benefits
Clearly defined career tracks and job levels
Leadership development and virtual training opportunities
PTO/parental leave
Competitive 401K and employee benefits
Free financial counseling, health coaching and employee assistance program
Tuition assistance program
Work arrangements that work for you
Effective productivity/technology tools and training
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