Accounts Payable Specialist managing invoices, vendor correspondence, and financial record keeping at Nikkiso Clean Energy & Industrial Gases in Santa Ana, CA.
About the role
- Accounts Payable Manager ensuring compliance, accuracy, and efficiency in the AP function at Lavazza. Leading a team to optimize vendor payment processes and collaborating with finance stakeholders.
Responsibilities
- Ensure compliance and accuracy in all Accounts Payable activities, maintaining timeliness and adherence to company policies, accounting standards, and regulatory requirements.
- Oversee the full AP lifecycle, including invoice receipt, coding, approval workflows, and payment execution.
- Maintain and govern vendor master data, ensuring completeness, accuracy, and compliance with internal controls and audit standards.
- Lead monthly and year-end close processes for AP, including reconciliations and reporting deliverables.
- Collaborate with Procurement and business stakeholders to resolve invoice discrepancies and drive improvements in the Purchase-to-Pay process for greater efficiency.
- Administer and manage Travel & Expense (T&E) programs, ensuring policy compliance and operational effectiveness.
- Review and approve employee expense reports, verifying adherence to company policy and applicable tax regulations.
- Develop and deliver training and communication on travel and expense policies to employees and management teams.
- Perform vendor account reconciliations and resolve discrepancies promptly to maintain strong vendor relationships.
- Evaluate and enhance AP processes and systems, leveraging automation and best practices to improve accuracy and efficiency.
- Prepare audit documentation and provide analytical support for internal and external audits, including reconciliations and compliance reporting.
- Support cash flow management through accurate cash forecasting and timely reporting.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field (Master’s degree or CPA certification preferred).
- 5+ years of progressive experience in Accounts Payable or related finance roles, including 2+ years in a supervisory or managerial capacity.
- Strong knowledge of GAAP, internal controls, and compliance requirements.
- Proficiency in ERP systems (SAP, Oracle, or similar) and advanced Excel skills.
- Demonstrated ability to lead teams, manage priorities, and drive process improvements.
- Excellent communication and stakeholder management skills.
- Occasional travel to New York office up to 10% annually
Benefits
- Competitive Medical, Vision, Dental Benefits
- 401K Package
- Employee Assistance Program
- Hybrid Work Schedule
- Ability to be barista certified
- Tuition Reimbursement
- Performance Development Plans
- Employee Discounts
- Summer Friday’s (Memorial Day Weekend – Labor Day Weekend)
- Flexible business casual dress code - jean friendly!
- Free coffee, anytime!
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