Operating costs (service charge) management: Review of service charge statements, assessment of disputes, and communication with landlords and external service providers
Rent accounting: Monitoring and verification of ongoing rent payments, including indexation adjustments
Financial handling of lease agreements: Preparation and verification of invoices related to rent-free periods and construction cost subsidies (BKZ)
Payment management: Administration and monitoring of direct-debit processes for rent payments
Turnover-based rents: Maintenance and submission of turnover reports and follow-up on turnover-dependent lease agreements
Cost and PO tracking: Monitoring open Purchase Orders (POs), tracking expenses, and reconciling with Finance and Controlling
Document management: Maintaining and updating templates and approval processes
Security deposits and guarantees: Management and monitoring of deposits, guarantees, and other security instruments
Expansion & store support: Supporting new store openings with all administrative and financial matters related to lease agreements and payments
Requirements
Completed commercial/vocational training (e.g., real estate clerk, office administrator, industrial clerk) or an equivalent qualification
Initial professional experience in property management, finance, accounting, or real estate administration is an advantage
Proficient in MS Office, especially Excel; knowledge of ERP/accounting systems is desirable
Structured, conscientious, and solution-oriented working style with a high degree of personal responsibility
Good understanding of financial and contractual contexts (e.g., rent and service charge accounting, indexations)
Strong communication skills when dealing with landlords, service providers, and internal departments
High service orientation, reliability, and discretion when handling sensitive data
Excellent German language skills (written and spoken); English skills are a plus
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