Senior Project Manager managing complex commercial real estate projects at JLL. Delivering exceptional results through collaboration and leadership, ensuring client satisfaction and project success.
About the role
- Bilingual Project Coordinator assisting project and construction managers in coordinating documentation and equipment orders. Supporting daily office operations related to fire alarms and suppression.
Responsibilities
- Reporting to the Regional Manager — Project Coordination, your responsibilities will include, but are not limited to, assisting construction managers and project managers with coordination and documentation, ordering equipment for installation projects, and various daily administrative tasks related to fire alarms, suppression systems and sprinklers.
- Administrative support for operations: uploading and maintaining projects and contracts via Job Design/BBI.
- Tracking project progress/status (fire alarms, suppression systems, sprinklers).
- Communicating with clients and sales representatives regarding material and/or labor requirements.
- Ensuring required engineering is completed to meet client expectations.
- Coordinating client labor needs with the TIS supervisor and/or construction manager.
- Placing equipment orders and ensuring clients receive materials in a timely manner.
- Informing department managers of project status.
- Processing change orders, releasing equipment, and filing certificates of insurance and letters of guarantee.
- Performing project billing and compiling supporting documentation (certified payroll, work tickets, etc.).
- Managing disputes with clients or contracts as needed.
- Coordinating delivery of equipment to job sites.
- Coordinating handover of closeout documents.
- Creating purchase orders for subcontractors.
- Procuring materials and verifying project schedules and timelines.
- Participating in progress meetings.
- Tracking requests for information (RFIs), change orders and other relevant documents.
- Coordinating and following up with the sales team regarding project holds, COE work releases, credit holds, etc.
- Supporting customer accounts (AR).
- Serving as a point of contact for information sharing between OTC, the district and certain clients, per ACSM guidance.
- Assisting with dispute resolution when requested by AR collection agents or the resolution team.
- Contacting clients as required for DMS-related or routine matters.
- Responsible for accounts payable.
- Responsible for setting up new vendors.
- Entering hours / performing payroll for the field team and project managers.
- Performing cost transfers.
Requirements
- Proficiency with Microsoft Windows, Word, Excel and PowerPoint.
- Knowledge of ACE, OAsys and Job Cost Systems.
- Valid driver’s license with a clean driving record.
- High School Diploma (DES) or equivalent.
- Ability to manage multiple tasks and prioritize while meeting tight deadlines.
- Excellent verbal and written communication skills.
- Must be organized, detail-oriented and able to work independently.
- Must pass a pre-employment background check.
- Positive attitude, punctuality and a strong sense of responsibility.
- Customer service experience.
- Bilingual in French and English required.
Benefits
- Competitive compensation.
- Paid vacation, statutory holidays and sick leave.
- Comprehensive benefits plan, including a retirement savings plan, medical, dental and vision — offered from day one.
- Numerous internal training and cross-training opportunities, supported by our excellent internal resources.
- Collaborative and supportive work environment.
- Commitment to safety through our Zero Harm policy.
- JCI employee discount programs (The Loop by PerkSpot).
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