Executive Assistant to CEO at Hello Lemon GmbH responsible for strategic support and project management. Engaging actively with the management in a dynamic international environment.
About the role
- Executive Assistant providing high-level support to CEO and CFO at InProduction. Manages calendars, coordinates events, and ensures efficient operations for the Leadership Team.
Responsibilities
- Manage CEO and CFO calendar as well as scheduling meetings for other C-Suite, as needed.
- Book travel for board meetings, town hall meetings and client meetings for CEO and C-Suite as needed.
- Serve as the liaison between sales and CEO/CFO for contract signatures and review.
- Renew business licenses in certain states and work with our registered agent to file annual reports in each state.
- Planning and coordinating company events, meetings, or off-sites
- Act as the office manager including ordering snacks for the office, office supplies, taking care of issues that arise with the office space and IT related matters.
- Handle incoming emails and other communication, forwarding and answering as appropriate.
- Perform data entry, record-keeping, and expense management.
- Anticipate needs and resolve administrative issues proactively.
- Uphold a strict level of confidentiality and professionalism.
- Represent the company, the Leadership team, and the CEO with professionalism and a positive attitude.
- Welcomes visitors and identifies the purpose of visit before directing visitors to the appropriate department.
- Interacts with vendors in person, on the phone, or in email.
- Coordinate and manage tickets for large-scale events
- Other duties as assigned.
Requirements
- Bachelor’s degree preferred (not required), High School or GED equivalent required
- 2-3 years’ experience working in an executive assistant role
- Prior experience supporting senior or C-level leadership
- Comfortable handling both executive-level support and routine administrative tasks
- Demonstrated ability to learn quickly, take feedback well, and add value immediately
- Must have professional demeanor
- Must have excellent communication skills
- Advanced proficiency in Microsoft Office
- Expert knowledge in Outlook
- Experience using Ramp and Navan a plus but not required.
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401K Match: immediate eligibility with 100% match of the first 3% of your selected Contributions and 50% up to 5% of your contributions
- Paid vacation
- Employer paid Basic Life/AD&D
- Paid Holidays: 7 paid holidays and 1 floating holiday after 1 year of service
- Supplemental Benefits: Voluntary Life, STD, LTD, Accident, Critical Illness, Pet, insurance, Identity Protection, EAP, and Perkspot.
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