Executive Assistant providing personal and business support to the founder of Web Spring. Involved in various organizational tasks and responsible for booking and planning.
EI
Hybrid Senior Executive Assistant
Posted yesterday
About the role
- Senior Executive Assistant coordinating administrative operations for Partners at E3 energy consulting. Managing complex schedules and travel logistics in a hybrid work environment.
Responsibilities
- Coordinate complex schedules, meetings, calls, and travel across internal teams and clients, resolving conflicts and setting priorities as needed.
- Plan and arrange all travel which may include client meetings, speaking engagements, conferences and other high-profile events; manage onsite logistics (AV, communication platform setup, conference room presentation) for all meetings, including large events in partnership with EA.
- Serve as a trusted liaison between the Partner and both internal and external stakeholders, handling highly sensitive communications with discretion and sound judgment.
- Provide administrative process support such as expense report submission, tracking and reconciliation of credit card statements in adherence with company policy.
Requirements
- Bachelor's Degree and 5+ years of experience as an office administrator, office assistant or executive assistant
- Ability to work onsite in the San Francisco office at least 3 days a week
- Exceptional communication, organization, and customer service skills, with the ability to work across multiple teams and stakeholders.
- Proven discretion and sound judgment when handling sensitive executive, client, and/or company information
- Hands-on experience with office equipment (i.e. copiers, printers, scanners)
- Familiarity with tools such as Microsoft Office Suite, SharePoint
Benefits
- Base and bonus commensurate with experience and performance
- Health benefits such as medical, dental, and vision insurance plans
- Health Savings Accounts and Flexible Spending Accounts
- 401k (Retirement) with corporate match
- Flexible Paid Time Off plus standard company holidays
- Short-term and long-term disability
- Fitness and wellness stipend and corporate discounts
- Professional Development annual stipend
- Relocation assistance
- Up to 12 weeks paid parental leave
- Mentorship program
- Employee referral program
- Commuter benefits
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