Administrative Assistant providing administrative support and coordinating office activities for UHS hospital. Responsible for ensuring compliance with policies and smooth operations in healthcare settings.
About the role
- Office Manager overseeing daily operations at a globally recognised management consulting firm. Responsible for office management, safety compliance, vendor management, and employee event coordination.
Responsibilities
- Welcome visitors and manage all front‑of‑house duties, acting as the first point of contact for calls and enquiries.
- Manage incoming/outgoing post, including scanning and distributing.
- Oversee office supplies, equipment, access cards, and CCTV systems.
- Ensure meeting rooms are prepared and functioning.
- Coordinate cleaning and workspace maintenance in line with facility standards.
- Support workspace planning and the development of high‑quality office environments.
- Lead all Security and Facility Management audits and certification programmes for the Zurich office.
- Manage archiving and secure document disposal.
- Maintain evacuation plans, fire‑safety procedures, and adherence to workplace policies.
- Onboard new Swiss and international vendors.
- Raise purchase orders and goods‑received documentation.
- Work with Accounts Payable to ensure timely invoice processing.
- Negotiate with suppliers, including hotels and travel partners.
- Deliver smooth onboarding for new employees.
- Coordinate internal events, workshops, and external venue bookings.
- Support travel arrangements and rate negotiations when needed.
- Provide cross‑office support for Zurich, Basel, Baden, and Geneva.
- Manage the global travel platform account, including access and operational oversight.
- Oversee the Zurich office lease, working proactively with the landlord.
Requirements
- Experience in office or facilities management.
- Strong organisational skills and confident decision‑making.
- Excellent communication skills and professional presence.
- High attention to detail and strong problem‑solving abilities.
- Ability to work independently and manage multiple priorities.
- A proactive, friendly, and collaborative style.
- Fluency in English and German.
- Strong MS Office skills.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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