Hybrid Project Manager – AI & Production

at Happy Scribe

• Job title: Project Manager – AI & Production
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Barcelona, Spain

About the role

• Project Manager leading AI-driven production processes and managing client projects at Happy Scribe. Collaborating with a close-knit team in a fast-paced environment to enhance production efficiency.

Responsibilities

• Own projects end-to-end: From the moment Sales closes a deal, you take over.
• Source and manage vendors: Select the best linguists from our pool of freelancers and agency partners for each project.
• Monitor quality, costs, and deadlines: Track project progress in real-time.
• Handle client relationships and escalations: Be the primary point of contact for clients during production.
• Build AI-powered production processes: Identify every manual, repetitive, or time-consuming step in the production workflow.
• Think strategically during downtime: Production is seasonal.
• Prioritize ruthlessly: You'll juggle multiple projects at once across different clients, languages, and deadlines.
• Be data-driven in every decision: Use project metrics to inform resource allocation, pricing decisions, and process improvements.

Requirements

• 2–3 years of experience in project management, ideally in the language/localization industry or a similarly fast-paced production environment
• Proven experience managing projects end-to-end (not just execution — scoping, planning, delivery, and wrap-up)
• Client-facing experience: you've dealt with demanding clients, quality escalations, and found solutions under pressure
• Strong AI fluency: you've built prompts, automations, or workflows using tools like Claude, n8n, or Zapier etc.
• Excellent prioritization and time management skills
• Solution-oriented mindset — when something goes wrong, your first instinct is to fix it, not assign blame
• Autonomy balanced with good judgment on when to escalate for real blockers
• Fluent in English (working language); additional languages are a plus

Benefits

• Competitive salary — our salaries are in the top percentiles of the Barcelona startup scene.
• Equity — By joining the company when the team is so small, you’re helping us set the foundations of our future success.
• Generous vacation time — To relax and recharge your batteries whenever you need to.
• The hardware that you need to be most productive.
• Private Health Insurance — We have partnered with Alan to best take care of our team both in Barcelona and while they’re on the road, covering half of the full price of the medical coverage.
• Monthly savings — Use part of your gross salary for meals, public transport, or nursery services through Cobee and enjoy income tax savings on everyday expenses.