Accounts Payable Intern managing financial data and assisting in finance initiatives at logistics company. Supporting the Accounts Payable team for process efficiency in Kuala Lumpur
About the role
- Senior Accounts Payable Officer managing Accounts Payable processes at hammerjack. Streamlining reconciliations and ensuring compliance within a dynamic team in a hybrid environment.
Responsibilities
- Partner with the Accounts Payable Manager to streamline AP reconciliations and enhance overall Accounts Payable processes.
- Ensure that all supplier invoices are accurately captured and processed in accordance with agreed payment terms.
- Support the automation and effective management of ticketing workflows.
- Maintain accurate supplier onboarding records and quality assurance documentation to ensure compliance and process integrity.
- Perform regular reconciliation of supplier statements to ensure accuracy and completeness of Accounts Payable records.
- Develop, maintain, and enhance automated supplier reconciliation files using Power Query.
- Proactively follow up with suppliers to obtain missing invoices and supporting documentation.
- Liaise with suppliers to ensure timely receipt of updated statements.
- Integrate supplier statements with payment run working files using Power Query to improve efficiency and data integrity.
- Manage the end-to-end onboarding process for new suppliers.
- Maintain supplier records and documentation, including tracking and following up on missing or expired compliance certificates.
- Monitor and support Growers' compliance with HPA agreements.
- Manage unassigned tickets in Zoho, ensuring appropriate allocation to team members and relevant Zoho rules.
- Champion Digitisation and Automation initiative Driving process improvement within the accounts payable function.
- Monitoring and managing queries via the AP inbox.
- Investigate and follow up on complex discrepancy issues.
Requirements
- 5+ years of experience in Accounts Payable, with exposure to high-volume, multi-supplier environments
- Strong background in supplier statement reconciliations and resolving complex discrepancies.
- Experience supporting payment runs, invoice processing controls, and month-end AP close.
- Exposure to supplier onboarding, compliance documentation, and master data governance.
- Experience working with growers, trade suppliers, or FMCG/produce industries (desirable).
- Advanced Excel skills (Must have Power Query, lookups, data transformation, and large data sets reconciliation experience)
- Experience with ERP or accounting systems (e.g., Pronto or similar)
- Experience with ticketing/workflow systems such as Zoho or similar platforms.
- Understanding of AP process automation and workflow optimisation
- Strong data accuracy and document management capability.
- Exceptional attention to detail and reconciliation accuracy
- Exceptional issues resolution capability
- Confident communicator who can professionally follow up with suppliers and internal stakeholders.
Benefits
- Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces: Conducive to productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.
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