Hybrid Project Manager – CAFM

at Grün Berlin

• Job title: Project Manager – CAFM
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Berlin, Germany

About the role

• Project Manager (m/f/d) for CAFM system at Grün Berlin, enhancing facility management processes and collaboration.

Responsibilities

• Responsibility for the entire CAFM lifecycle: further development, data migration (strategy), development of import and export routines, data maintenance, and program-specific administration.
• Advising and supporting implementation and usage, continuous review and optimization, and error analysis in the production environment in collaboration with the IT service provider and the relevant departments.
• Together with the Technical Facility Management division, analyze existing business processes and define functional and technical requirements for the CAFM system to manage technical equipment, buildings, and outdoor facilities.
• Prepare concepts, process diagrams, and decision papers for internal coordination and for the external IT service provider.
• Coordinate and manage technical implementation and carry out CAFM subprojects, taking into account relevant standards (e.g., DIN 276, DIN 277).
• Ensure timely delivery while meeting quality, schedule, and budget requirements.
• Plan and conduct training for end users.
• Create application and process documentation.
• Administer a system-based warranty/defects tracking for construction projects using integrated CAFM functionalities (module extension).
• Support the Geoinformation & Data Management team in the area of a digital playground equipment register, including administration of mobile inspections.
• Steer the structured onboarding of assets and properties into the digital system environment.
• By integrating and maintaining spatial data (e.g., buildings, areas, infrastructure).

Requirements

• A completed degree or vocational training related to Facility Management, Computer Science, Engineering, or a comparable qualification (experience in geospatial data management is a plus).
• Solid experience in the use and implementation of CAFM systems.
• Experience in delivering IT projects on time and within budget.
• Experience in maintenance of buildings, technical equipment and outdoor facilities.
• Knowledge of CAD systems (e.g., AutoCAD) is an advantage.
• Good knowledge and experience working with specialist databases and cadastres/asset registers.
• Experience in the public sector or municipal environment.
• Negotiation-level German (written and spoken) / business-fluent German.
• Focused, structured, and reliable working style.
• Service-oriented mindset and strong communication and collaboration skills.
• Friendly, open demeanor and a team-oriented approach.

Benefits

• An open and appreciative corporate culture.
• A respectful and goal-oriented working atmosphere.
• A collegial environment in interdisciplinary teams and flat hierarchies.
• Opportunities to shape projects, space for your own conceptual ideas, and challenging projects of strategic importance to Berlin.
• Permanent employment with flexible working arrangements in a family-friendly environment (mix of on-site work and up to 40% flexible remote work, flexitime with compensatory time off, individual part-time options).
• 30 days of vacation per calendar year plus paid time off on December 24 and 31.
• A modern office in the Ullsteinhaus with direct public transport connections (U6).
• Performance-based, role-related compensation.
• Additional pension plan via VBL, capital-forming benefits, a subsidy for the BVG job ticket, and the option for bicycle leasing.
• Training opportunities as well as personal and professional development prospects.
• Health-promoting offers (e.g., partnership with a fitness studio).