Hybrid Events Analyst – Mid-level

at VOLL

• Job title: Events Analyst – Mid-level
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: Not specified
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Sao Paulo, Brazil

About the role

• Plan, organize and execute corporate and proprietary events. Coordinate suppliers, budgets and cross-functional teams to ensure smooth participant experiences.

Responsibilities

• Support the operation and production of VOLL's proprietary events (Travel Connect, Primeira Classe, Sala VIP, among others).
• Participate in the planning, organization and execution of each stage of the event.
• Interface with suppliers (catering, audiovisual, set design, gifts, rentals, etc.).
• Support event setup, on-site monitoring and teardown.
• Ensure schedules, checklists and quality standards are met.
• Support VOLL’s participation in industry events (e.g., trade shows, conferences, activations and sponsorships).
• Coordinate booth logistics, materials, staffing and activations.
• Ensure the brand presence is aligned with the company’s positioning and objectives.
• Manage operational requests such as contracts, orders, deadlines, deliveries and partner alignments.
• Support budget management and event cost tracking.
• Organize guest lists, accreditation and entry flows.
• Support the participant experience, ensuring smooth operations and high quality throughout the event.
• Work closely with Marketing, Sales and Product teams to ensure events align with demand generation and relationship goals.
• Support pre-, during- and post-event activities (invitations, follow-ups, materials, etc.).

Requirements

• Degree in Events, Marketing, Communications, Tourism, Business Administration or related fields.
• Previous experience in corporate event production and organization.
• Highly organized, proactive and with strong attention to detail.
• Ability to manage multiple requests and deadlines simultaneously.
• Good communication skills and ability to build relationships with suppliers and internal teams.
• Availability to work on-site at events and, when necessary, outside of regular business hours.
• Experience with B2B events and corporate audiences.
• Experience with trade shows, conferences and brand activations.
• Experience in budget control and vendor negotiation.
• Familiarity with project management tools.

Benefits

• Meal/food allowance loaded on Flash card;
• Medical and Dental plan;
• Total Pass;
• Home office allowance on Flash card;
• Mental health support (VOLL Care);
• Education assistance through VOLL Education;
• Group life insurance;
• 6-month maternity leave;
• 30-day paternity leave (Our parental leave policy equally applies to same-sex couples).
• Vacation starting after 6 months;
• Day off.