Hybrid Document Controller

at Giffen Consulting Ltd.

• Job title: Document Controller
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: CA$65,000 - CA$78,000 per year
• Degree requirement: High School Diploma
• Location requirements: Hybrid, Vancouver, Canada

About the role

• Document Controller managing engineering document lifecycle at Giffen Consulting. Ensuring compliance and collaboration in project delivery across multiple teams and locations.

Responsibilities

• Manage the full lifecycle of engineering documents, including creation, numbering, revision control, distribution, and archiving.
• Maintain project documentation in alignment with company standards, regulatory requirements, and client specifications.
• Coordinate document workflows between internal teams, vendors, and external engineering firms.
• Track and report document status, deliverables, and outstanding actions.
• Support project teams during studies, FEED, detailed engineering, procurement, construction, and commissioning phases.
• Ensure accuracy and integrity of metadata and document records within the document management system.
• Prepare transmittals, maintain registers, and issue controlled document packages.
• Provide guidance to project team members on document control processes and tools.
• Assist in audits, quality assurance checks, and continuous improvement initiatives for document control procedures.

Requirements

• 3+ years of experience as a Document Controller in the engineering, construction, or EPC sector.
• Strong understanding of document management standards, workflows, and best practices.
• Experience supporting both early phase engineering studies and execution phase projects.
• Proficiency with document control systems (e.g., EDMS platforms such as Aconex, SharePoint, Omega 365, etc.).
• High attention to detail, strong organizational skills, and the ability to manage large volumes of documents.
• Excellent written and verbal communication skills.
• Spanish language proficiency (spoken and written).
• Familiarity with ISO document standards and engineering deliverable types (P&IDs, datasheets, drawings, vendor documents, etc.).
• Experience working with multidisciplinary engineering teams across multiple time zones.
• Ability to travel and work in the USA and Mexico

Benefits

• Connect through monthly, continuous performance management meetings
• Encourage continual learning through courses and conferences
• Support professional designation certification
• Invest in our people through a variety of corporate programs
• Host company-wide social events