Hybrid Payroll and Accounting Assistant

at The Foth Companies

• Job title: Payroll and Accounting Assistant
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: High School Diploma
• Location requirements: Hybrid, De Pere, United States

About the role

• Payroll and Accounting Assistant responsible for payroll processing and administrative support in finance team. Join a member-owned consulting firm dedicated to solving engineering challenges in a flexible environment.

Responsibilities

• Assist with bi-weekly payroll processing for a non-union, multi-state employee population by preparing, verifying, and entering payroll-related data accurately and on deadline
• Review timecard/timekeeping information and help resolve discrepancies in partnership with employees, managers, and HR/Operations
• Support payroll audits by validating pay period changes, maintaining checklists, and documenting corrections to promote accuracy and compliance
• Respond to employee questions related to pay, timekeeping, deductions, and payroll timelines with strong customer service and appropriate escalation when needed
• Maintain strict confidentiality of payroll and employee information, following company procedures and legal requirements when handling sensitive data
• Coordinate data and workflows across systems (e.g., Dayforce, Deltek Vantagepoint, FMIS, and MS Office) to support payroll, reporting, and administrative needs
• Provide support for the Accounts Payable function, including processing vendor invoices and processing payment runs
• Process expense reports and reconcile credit card transactions
• Enter and maintain supplier records (supplier master data) accurately and timely, partnering with Supply Chain Management to ensure required information is complete and compliant
• Assist with routine administrative tasks such as scheduling, document preparation, and maintaining digital/physical files in alignment with retention and security expectations
• Track and follow up on open items (e.g., missing approvals, incomplete documentation, outstanding employee questions) to close loops and reduce rework
• Support process improvement efforts by identifying recurring issues, suggesting practical fixes, and updating documentation as workflows evolve
• Provide general backup support for accounting department administrative needs as assigned (e.g., basic coordination, documentation support), ensuring consistent service coverage

Requirements

• High school diploma or equivalent (GED)
• 1+ year of experience in an administrative, payroll, HR, accounting, or customer service support role or an equivalent combination of education and experience
• Experience with Microsoft Office Suite (Outlook, Excel, Word)
• Demonstrated attention to detail, accuracy, and ability to follow documented processes and checklists in deadline-driven work
• Experience handling sensitive and confidential information with discretion and sound judgment

Benefits

• Professional growth opportunities
• Flexible work arrangements
• Supportive colleagues