Office Administrator and Coordinator at HealthHero, assisting clients and managing office tasks. Engaging in administrative duties in a hybrid work environment based in Dublin, Ireland.
About the role
- Filevine Administrator optimizing legal tech platform for client law firms. Requires technical system admin expertise and strong project management experience.
Responsibilities
- Provide expert guidance on system configurations and bespoke workflows to ensure the platform is architecturally aligned with the firm’s organizational structure.
- Resolve complex technical issues while fostering a culture of self-sufficiency through comprehensive training, documentation, and scalable self-service resources.
- Drive organization-wide engagement by spearheading feature rollouts and identifying high-impact process improvements that maximize platform ROI.
- Maintain deep subject matter expertise on the Filevine product roadmap (LEX, milestones, and iterative updates) to ensure the firm remains at the forefront of platform capabilities.
- Oversee the technical components of personnel transitions, ensuring seamless onboarding and offboarding workflows to maintain data integrity and user productivity.
- Systematically evaluate existing workflows to identify inefficiencies and realign digital tools with the firm's broader operational objectives.
Requirements
- Hands-on administration of **Filevine** or comparable legal technology platforms.
- Deep understanding of **legal workflows**, regulatory compliance, and high-level client service standards.
- Proficiency in managing **SaaS ecosystems**, including system integrations and end-to-end process automation.
- Strong project management skills with a proven ability to lead **cross-functional initiatives**.
- Outstanding communication abilities tailored for **user training**, technical support, and organizational change management.
- A passion for solving complex problems, driving platform adoption, and **empowering legal teams** through technology.
- Previous experience in a **law firm, legal department, or paralegal role** is strongly preferred.
Benefits
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Competitive & Fair Pay
- Opportunity to learn from a dedicated leadership team
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Sales Administration Specialist at Skeepers managing billing, customer support, and contract management processes. Collaborating with Sales, Accounting, and Customer Support teams to ensure operational excellence.
Administrateur CAD CAM responsible for overseeing the performance of product development tools in an international industrial context. Collaborating with IT and key users for effective implementation.
Administration Assistant in the insurance sector, handling client inquiries and administrative tasks in a hybrid setup. Collaborating closely with Account Executives and maintaining client relations.
Document Control Administrator responsible for maintaining policies and procedures at pharmaceutical sites. Overseeing document management, compliance initiatives, and quality standards.
Administrative position managing finance, HR, and operations for a deeptech startup combating climate change. Join a growing team working on mission - driven projects from Torino.
Special Loans Administrator processing various loans at Dovenmuehle Mortgage, Inc., the leading mortgage subservicing firm. Ensuring timely and compliant processing of loans.
Disability Payment Administrator aiding Canadians with health benefits and claims processing. Involved in client interactions, account management, and process improvements.
Subcontracts Administrator managing various contract types at Booz Allen. Responsible for negotiations, administration of subcontracts, and developing solutions for moderate scope challenges.
Contracts Administrator managing federal contracts at Competitive Range. Ensuring compliance, administrative support, and collaboration with finance and program management.