Hybrid Finance Administrator

at Ethos Engineering

• Job title: Finance Administrator
• Job type: Full Time
• Experience level: Junior
• Salary: Not specified
• Degree requirement: High School Diploma
• Tech skills: ERP
• Location requirements: Hybrid, Dublin, Ireland

About the role

• Join Ethos as an Administrator supporting our finance team with various administrative tasks. Engage in invoicing, ERP administration, and contributing to team improvements.

Responsibilities

• Join Ethos as an Administrator supporting our finance team
• Production of Manloaders for invoicing to clients: Use project management system to obtain up to date timesheets
• Follow up with employees missing timesheets
• Using Manloader templates provided by clients input hours on weekly basis for review by accounts receivable specialist
• Work closely with accounts receivable specialist and client partner on approval of manloaders prior to invoicing to clients
• Ensure high degree of accuracy in hours entered and rates applied based on each client
• System administrator for the ERP system: Keeping staff records up to date – adding new starters and removing leavers
• Sending new starters training on the basics of using the system
• Become superuser on the system and assist with user issues across the business
• Administer company expenses process: Review Revolut on weekly basis and ensure adequate supporting receipts for each purchase
• Compile travel expense summaries by project for re-billing to clients
• Raise purchase orders to send to suppliers
• Support Sustainability committee with quarterly data and reporting requirements
• General office administration tasks – printing, scanning, arranging courier
• Weekly and monthly analysis and report production
• Ad hoc support request from other members of the finance team
• Drive process improvements in areas of responsibility and through engagement with the finance team as a whole
• Own procedure documentation in areas of responsibility

Requirements

• 1-2 years of administration or office based experience in a similar sized business preferable
• Good organisational skills, able to prioritise effectively & escalate as necessary
• Proactive & effective communicator, able to communicate both internally within the business and externally to clients & customers
• Team player, ability to work both independently and collaboratively with other team members, in pursuit of finance objectives
• Competent IT skills, including a proficiency in the use of excel
• Continuous improvement mindset
• Interest in pursuing a career in business and finance preferable

Benefits

• Flexible working times (in agreement with your Direct Manager)
• Pension Scheme
• Travel tax scheme or bike-to-work scheme
• Regular training/mentoring / further college support
• Subsidised Health Insurance Allowance
• A Professional Subscription Fee paid by the company
• Paid Statutory Leaves
• Healthcare check-ups and flu vaccinations
• Gym / Fitness membership
• Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)