Hybrid Associate Director – Scientific Communications

at Encoded Therapeutics Inc.

• Job title: Associate Director – Scientific Communications
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: Postgraduate Degree
• Location requirements: Hybrid, South San Francisco, United States

About the role

• Associate Director supporting scientific communications and publication planning for biotechnology firm. Driving publication processes, coordinating cross-functional communications, and managing external medical writing projects.

Responsibilities

• Drive publication planning and development of abstracts, posters, and manuscripts in collaboration with cross-functional teams and external partners.
• Partner with internal stakeholders including Clinical Development/Sciences, Biometrics, and Corporate Communications to ensure timely, high-quality communication of data and insights from ongoing studies. Maintain internal and external processes for document review, approval, and version control across publication and communication deliverables.
• Develop and maintain accurate, scientifically sound materials such as slide decks, message platforms, FAQs, and lexicon documents for both internal and external audiences.
• Support preparation of scientific narratives, conference presentations, and data visualizations that align with company strategy and compliance standards.
• Ensure excellence in visual and written presentation of complex data to external audiences, including medical and patient communities, regulatory authorities, investors, and Encoded’s Board of Directors.
• Partner on the planning and execution of scientific congress activities, including session coverage, data presentations, booth materials, and internal debrief summaries. Attend conferences and cover sessions, participate in KOL and patient meetings, and staff conference tables/booths as needed.
• Assist in the coordination of advisory boards and expert meetings, supporting agenda development, scientific content, and post-meeting reports.
• Work closely with Research, Clinical Development, Corporate Communications, Regulatory Affairs, Patient Advocacy, and Commercial teams to ensure consistency of medical messaging across programs and audiences.
• Manage Medical–Legal–Regulatory (MLR) review of external documents for the MPA team.
• Manage reactive Patient Advocacy and Medical Information enquiries with timely, compliant, empathetic responses.
• Support Patient Advocacy Organization engagement, including participating in meetings, preparing regular update communications, and developing simple educational materials.
• Support development, management, and communication of health economics and outcomes research (HEOR) projects, as needed.
• Manage and collaborate with vendors and external medical writers to deliver projects on time, within scope, and in alignment with company standards.
• Ensure publications adhere to Encoded’s Publication Policies and Authorship Guidelines; Good Publication Practice (GPP) guidelines; the International Committee for Medical Journal Editors Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals; and any other relevant conference, journal, legal or regulatory guidelines, as appropriate.
• Travel internationally & domestically as required.

Requirements

• A minimum of 12 years of related experience with a Bachelor’s degree; or 8 years and a Master’s degree; or a PhD with 5 years experience; or equivalent experience.
• 4+ years of medical writing, publications, or scientific communications experience in biotech or pharma.
• Strong understanding of scientific publication processes, data communication, medical terminology, statistical methods, and compliance principles.
• Proven ability to translate complex scientific data into clear, concise narratives for diverse audiences.
• Excellent writing, editing, and project management skills with strong attention to detail.
• Strong problem-solving and organizational abilities; able to manage a high volume of work with minimal supervision.
• Collaborative team player with strong interpersonal skills and experience working with cross-functional teams, clinicians, researchers, patients, and scientific experts.
• Ability to communicate complex scientific information empathetically with patient communities.
• Flexible, adaptable, and comfortable working in a dynamic, fast-paced environment.
• Proficiency in Word, Excel, PowerPoint, and Adobe presentation tools.

Benefits

• Comprehensive benefits package, including competitive employer premium contributions
• Meaningful stock option grants
• PTO, sick time and holiday pay
• Generous Parental Leave program ● Pre-tax medical and dependent care programs
• LTD, Life and AD&D
• Professional development opportunities
• Team-building events
• Fully stocked micro - kitchen (S. San Francisco office)