Accounts Payable Clerk in Eagers Automotive managing invoices and supplier reconciliations. Investigating discrepancies and ensuring timely processing of payments.
About the role
- Accounts Payable Specialist managing vendor payments at Emancipet, a nonprofit veterinary care provider. Processing invoices and maintaining vendor relationships to support accessible veterinary care.
Responsibilities
- Process vendor invoices and reimbursements accurately and on schedule.
- Utilize Ramp Bill Pay to route vendor invoices for approval in accordance with established workflows and budget protocols.
- Record inventory purchases and create related vendor payables.
- Ensure all transactions are properly coded, approved, and supported by required documentation.
- Record expenses in Sage Intacct and maintain accurate accounts payable records.
- Ensure cardholders submit receipts and categorize transactions accurately and on schedule.
- Ensure all expenditures comply with internal policies, nonprofit accounting standards, and sales tax exemption requirements.
- Reconcile monthly credit card activity and follow up on missing documentation or approvals.
- Identify and escalate potentially fraudulent or unauthorized transactions.
- Coordinate corporate card issuance and revocation during employee onboarding and offboarding.
- Manage the Accounts Payable inbox and serve as the primary point of contact for external payment-related inquiries.
- Build and maintain positive relationships with vendors through timely remittance and proactive communication.
- Maintain accurate vendor records, including collecting W-9s and supporting annual 1099 preparation.
- Uphold internal controls by ensuring accurate coding, documentation, and adherence to approval workflows.
- Maintain strict confidentiality regarding sensitive private and organizational financial data.
- Prepare documentation and support internal and external audits, tax return preparation, and compliance requests.
- Provide timely, professional support to internal stakeholders regarding AP, bill pay, and credit card processes.
- Identify opportunities for process improvement and support the implementation of best practices within Accounts Payable.
- Other duties as assigned.
Requirements
- A passion for Emancipets mission and values: compassionate service, excellence, teaching & learning, and optimism.
- 2+ years of experience in accounting, bookkeeping, inventory, or accounts payable.
- Familiarity with internal controls, approval workflows, and reconciliations that support financial accuracy and audit readiness.
- Experience processing vendor payments, managing invoices, reimbursements, and/or supporting vendor relationships.
- Comfort working with automated bill pay and expense management platforms; experience with Ramp is a plus.
- Experience using accounting software or ERP systems; Sage Intacct experience is a plus.
- Strong Excel skills, including formulas, pivot tables, and reconciliation of financial data.
- Clear and thoughtful communicator who can collaborate across departments to resolve payment issues and explain financial processes.
- Experience working directly with vendors and internal stakeholders in a responsive, service-oriented manner; Spanish bilingual proficiency is a plus.
- A continuous improvement mindset, with the ability to navigate evolving systems and identify opportunities to make processes more efficient and effective.
Benefits
- Generous Paid Time Off
- 9 paid holidays and 120 hours of PTO, increasing with tenure, with the ability to roll over 40 hours each year.
- 401(k) Plan Emancipet match of 50% of your contribution, up to 5% of your annual pay.
- Health Insurance 100% Emancipet-paid coverage for employees and their children, with zero co-pays, zero out-of-pocket expenses, and most common prescriptions at $0.
- Dental & Vision Insurance 100% Emancipet-paid coverage for employees and their children.
- Telehealth 100% Emancipet-paid telehealth for your entire household, partner/spouse and all children under 26, regardless of insurance status.
- Life AD&D Insurance 100% Emancipet-paid employee coverage, including estate planning service, travel assistance, and identity theft protection.
- Voluntary Benefits Additional coverage options, including accident, cancer, supplemental life, short- and long-term disability, and more.
- Support for Your Pets - $324 per year in free services or products through Emancipet.
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