Hybrid Technical Operations Administrator

at elfc

• Job title: Technical Operations Administrator
• Job type: Full Time
• Experience level: Junior, Mid level
• Salary: Not specified
• Degree requirement: Associate's Degree
• Location requirements: Hybrid, Clare, Ireland

About the role

• Technical Operations Administrator assisting the technical operations team with aircraft engine reports and logistics. Collaborating with various departments for effective management and documentation of engine records.

Responsibilities

• Assist the technical operations team in the administration of all aircraft engine utilisation reports, logistics engine storage, updating of internal systems, and invoicing tracking within the technical department.
• Update monthly utilisation reports on the elfc engine management and control system.
• Liaise with customers to solve queries with regards utilisation reports.
• Ability to coordinate the shipping and storage of assets with logistics and storage providers.
• Update internal systems and disseminate information for the team as and when required.
• Liaise with storage providers regularly to track storage capacity, opening hours and out of office assistance for AOG / urgent engine collections.
• Accurate recording and monitoring of technical associated invoices.
• Provide client access to marketing data packs as and when required.
• Assist the technical operations team in sorting, scanning, indexing, and filing of engine technical records for ease of access to the wider technical department personnel.
• Assist in obtaining engine technical records from existing customers.
• Update of various monthly reports relating to Company assets and assets under management.
• Maintain technical files (technical library) held by the Company.
• Perform other administrative duties from time to time as directed by Management.

Requirements

• Minimum of 2 years’ experience in an administrative position.
• MS Office Proficiency - PowerPoint, Word & Excel.
• Third-level qualification in Business Administration or related field.
• Administration experience within the aviation industry.
• Logistics experience.
• Excellent organisational skills, specifically the ability to record, index, organise and archive documents (paper and electronic) in a structured fashion within immediate timeframes.
• Ability to disseminate information to produce informative reports and visual representations.
• Excellent interpersonal skills and the ability to collaborate within a team environment.
• Attention to detail and time management skills.
• Proven ability to use own initiative.