Hybrid VP Finance and Administration

at ecoAmerica

• Job title: VP Finance and Administration
• Job type: Full Time
• Experience level: Lead
• Salary: $160,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Washington, United States

About the role

• VP Finance and Administration leading financial and operational functions for ecoAmerica, a nonprofit advancing climate solutions. Overseeing finance, HR, and administration with strategic planning and compliance responsibilities.

Responsibilities

• Drives process for creating organizational OKRs, and contributes to the development of departmental goals and objectives that align with the organization's strategic plan.
• Develops and implements annual operational plans for finance, administration, human resources, and operations.
• Provides information and materials for the Board of Directors and manages the audit committee.
• Reviews and manages organizational contracts to ensure compliance and protect the organization's interests.
• Coordinates with outside counsel on legal matters, government filings and registrations.
• Represents the organization in financial and administrative capacities with external vendors, partners, funders, and service providers.
• Manages the organization's financial operations, ensuring assets are properly accounted for and maintained in accordance with GAAP.
• Oversees and performs much of the accounting function including accounts receivable, general ledger, and financial reporting.
• Manages the part-time Accounting Manager who performs accounts payable and payroll.
• Implements and maintains internal controls, systems, policies, and procedures for financial operations.
• Ensures compliance with all applicable financial laws, regulations, and filing requirements.
• Produces accurate and timely financial reports for management and prepares financial presentations for management, the Board of Directors, and key funders.
• Coordinates the annual budgeting process, working with the ED and department heads to develop budgets and maintain financial templates.
• Manages the annual audit process, tax and information filings, and serves as primary contact for external auditors.
• Oversees cash management, banking relationships, and monitors organizational cash flow.
• Implements HR strategies and operational plans to support organizational goals.
• Implements and monitors HR policies and procedures to ensure compliance and best practices.
• Maintains human resources information and performance management systems.
• Manages employee training system and supports organizational development initiatives.
• Ensures HR function complies with employment laws, regulations, and reporting requirements.
• Collaborates with hiring managers to carry out the recruiting, hiring and onboarding processes.
• Advises executive management on employee compensation and benefits.
• Reviews annual employee insurance benefits and coordinates enrollment.
• Oversees the implementation and maintenance of information systems, technology infrastructure, and communications systems.
• Implements information security protocols, disaster recovery planning, and ensures IT compliance.
• Coordinates IT training for staff and provides troubleshooting assistance as needed.
• Manages office facilities, space planning, vendor relationships, and lease administration.
• Oversees procurement processes and reviews major contracts and service agreements.
• Coordinates and manages IT services provided by outside consultants.

Requirements

• Bachelor's degree in Finance, Accounting or related field; MBA, CPA or related certification preferred.
• 10+ years of progressive experience in financial management and administration, preferably in nonprofit organizations.
• Strong knowledge of nonprofit accounting principles, financial management, and reporting.
• Experience with HR management, IT operations, and facilities administration.
• Excellent analytical, organizational, and project management skills.
• Strong leadership abilities with proven supervisory experience.
• Proficiency with accounting software (Quickbooks preferred), Microsoft Office applications, Salesforce, and Google Workspace.
• Experience with expense management software (e.g. Ramp), BambooHR, and Faceup a plus.
• Excellent communication skills and ability to present financial information clearly.
• Commitment to environmental sustainability and ecoAmerica's mission.

Benefits

• Medical, dental, and vision insurance
• 401(k) retirement plan with employer matching
• Generous paid time off and holidays
• Professional development opportunities
• Flexible work arrangements